Faculty Executive Assistant

About us

UCL’s Faculty of Laws is a dynamic, highly respected and friendly community, which enjoys global recognition for the quality of its teaching and research. The Dean and Dean’s Office is responsible for delivering the Faculty’s academic mission. This includes strategic leadership and management of the Faculty to drive high quality outcomes for students, significant advances in research, increases in revenue, and to maintain and further improve the Faculty’s standing on the international stage.

About the role

We are looking to appoint a Faculty Executive Assistant to provide dedicated and high quality executive support to the Dean’s Team and other senior leaders in the Faculty on strategic and operational matters. The role will work alongside the Executive Officer and other members of the Faculty’s Operations Team to ensure the smooth running of the Faculty’s activities.

If you have any queries regarding the vacancy or the application process, please contact Mujtaba Ghaus, Executive Officer via mujtaba.ghaus@ucl.ac.uk . A job description and person specification can be accessed at the bottom of this page. To apply for the vacancy, please click on the ‘Apply Now’ button below.

About you

The successful candidate will be a team player with professional experience in providing executive-level support such as managing diaries, booking events and travel, and note-taking or action-logging. The Faculty Executive Assistant will have excellent communication, interpersonal and organisational skills, as well as the ability to work to deadlines calmly under pressure, with close attention to detail and a flexible approach to changing priorities. The successful candidate will be confident in dealing with sensitive situations diplomatically and with discretion, have strong problem solving skills, and be able to take responsibility for anticipating and resolving issues to ensure the smooth running of the Dean’s Office.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)

• Additional 5 days’ annual leave purchase scheme Defined benefit career average revalued earnings pension scheme (CARE)

• Cycle to work scheme and season ticket loan

• Immigration loan

• Relocation scheme for certain posts

• On-Site nursery

• On-site gym

• Enhanced maternity, paternity and adoption pay

• Employee assistance programme: Staff Support Service

• Discounted medical insurance Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; people with disabilities; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Closing Date: 12th April 2024

Interview date:  2nd May 2024

Available documents

• Download: Job Description - Faculty Executive Assistant_Laws.docx

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