Executive Assistant to the Director

Do you want to be part of a dynamic, close-knit team, embarking on the arguably most ambitious project in the Museum’s History, Vision 2024 – a programme of activity to refurbish our spaces, reinterpret our world-class collections and re-engage new and existing audiences with extraordinary stories about how science shapes our world?

Do you enjoy a fast-paced role with a diverse portfolio, working closely with the senior team in shaping the Museum’s future?

Then the role of Executive Assistant (EA) to the Director may be for you!

About the role

As an Executive Assistant, you will work closely with the Director on a wide range of matters, sometimes of a highly confidential nature.

Your tasks will include:

• Supporting the Director in day-to-day tasks, assisting with project management, and supporting their academic roles of teaching, research, publishing and outreach.
• Dealing effectively and diplomatically with all forms of communication, researching and preparing information and drafting replies, preparing and circulating papers, agendas, minutes and draft briefing notes in accordance with University guidelines and templates for governance of meetings.
• Supporting the Director and Executive Team in applying for and reporting on external funding or awards and in participating in University-wide schemes / initiatives.
• Overseeing the collation of written and visual content of the Annual Review, working closely with colleagues across HSM and GLAM, liaising with the designer, reviewing and editing proofs and arranging printing and distribution.

Due to the nature of the role, this role requires a satisfactory Basic Disclosure and Barring Service (DBS) check result.

This is a permanent, full-time position, expected to commence as soon as possible.

About You

You will have outstanding verbal and written communication skills on all levels with a wide range of stakeholders internally and externally in all relevant software packages.

Highest levels of discretion, diplomacy, accuracy, and negotiating skills are essential to the role.

You will have a proven ability to research content, write engagingly and concisely for a range of audiences, draft correspondence, and produce well-presented reports.

It is ideal if you have experience in working within a multi-layered cultural organisation or an organisation undergoing significant strategic and operational change.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at  https://hr.admin.ox.ac.uk/staff-benefits 

How to apply

You will be required to upload your CV (up to two pages) and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.

Only applications received online by 12.00 midday (BST) on Tuesday 2 April 2024 can be considered. Interviews are expected to take place on Friday 12 April 2024.

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