Academic Administrator (Graduate-entry Medicine)

Further to a reorganisation of professional services roles in the School of Medicine and Biomedical Sciences, we are seeking three highly efficient and capable administrators to become members of the academic administration team in the School of Medicine and Biomedical Sciences. These posts provide an excellent opportunity to develop a career in University administration.

The Academic Administrator (Graduate-entry Medicine) will assist the Senior Academic Administrator (Graduate-entry Medicine) with the administration of Years 1 and 2 of the Graduate-entry Medicine programme. This will include organising teaching for Graduate-entry medical students, assembling course timetables, making arrangements for incoming students, allocating students to clinical placements, revising and updating course information, and organising clinical examinations (OSCEs) and computer-based examinations. The postholder will also assist with the administration of recruitment events and admission of students to the course. There will be some areas of work for which the postholder will have primary responsibility.

The Graduate-entry Medicine programme is an accelerated course for graduates in applied or experimental sciences, with 35-40 students in each course year. Teaching and examining is provided by a large number of academic and/or clinical staff, drawn from clinical and non-clinical departments across the Medical Sciences Division. Students also attend clinical placements in partner NHS Trusts, and in primary care settings. As the responsibility for teaching and examining is shared across multiple University departments, as well as the partner NHS organisations, the organisation of the course is complex.

The successful candidate for this position will have the ability to work systematically and to a high level of accuracy, with excellent attention to detail. They will have strong administrative and organisational skills, and will have the ability to manage a broad workload in an efficient manner. They will need to be willing and able to work harmoniously as a team member within a culture of academic leadership, as well as to work independently and to take the initiative to find solutions to problems, or to progress key tasks. They will have an excellent standard of computer-literacy, and will have the ability to handle numerical data with confidence and accuracy.

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• Employee Assistant Programme (EAP)
• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

To make informal enquiries about the post, please contact Ms Jo Valentine (Assistant Registrar, jo.valentine@medsci.ox.ac.uk) or Mrs Alex Bailey (Senior Academic Administrator, alexandra.bailey@medsci.ox.ac.uk).

Applications for this vacancy are to be made online. As part of your application you will be required to upload a CV and a supporting statement.

This is a permanent, part-time post. It is expected that the post holder will usually be based in the (Clinical) Medical School Office in the John Radcliffe Hospital, although they will sometimes be required to work in the Medical Sciences Teaching Centre, in the University’s Science Area on South Parks Road.  You will be required to work mostly on site (with occasional remote working or up to 20% regular remote working).

The closing date for applications is 12 noon on Monday 15^th April 2024. We expect to hold interviews in the week beginning Monday 22^nd April 2024.

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