Academic Administrator (Year 5 / GE3)

Location: John Radcliffe Hospital, Headington, Oxford

Further to a reorganisation of Professional Services roles in the School of Medicine and Biomedical Sciences, we are seeking three highly efficient and capable administrators to become members of the academic administration team in the School of Medicine and Biomedical Sciences. These posts provide an excellent opportunity to develop a career in University administration.

The Academic Administrator (Year 5 / GE3) will have primary responsibility for organising the Educational Supervisors’ programme. All Clinical Medicine students are allocated to a senior clinician who meets them termly, providing longitudinal educational support. The postholder will assist with the annual recruitment of supervisors, send reminders of key dates, organise induction and training for supervisors, allocate students, organise payment, and act as a point of contact for supervisors and students.

The postholder will also assist the Senior Academic Administrator (Year 5 / GE3) with the administration of the second year (Year 5) of the Clinical Medicine programme, which is shared with Year 3 of the Graduate-entry Medicine programme. This will include allocating students to groups for specialty rotations, monitoring the progression of students, and organising clinical examinations (OSCEs) and computer-based examinations. They will also assist with the arrangements for medical students from overseas undertaking their ‘elective’ placements in Oxford.

There are approximately 155-160 students in each of the three years of the Clinical Medicine course, and 35-40 students on each year of the Graduate-entry Medicine programme. Teaching and examining is provided by a large number of academic and/or clinical staff, drawn from clinical and non-clinical departments across the Medical Sciences Division. Students also attend clinical placements in partner NHS Trusts, and in primary care settings. As the responsibility for teaching and examining is shared across multiple University departments, as well as the partner NHS organisations, the organisation of the course is complex.

The successful candidate for this position will have the ability to work systematically and to a high level of accuracy, with excellent attention to detail. They will have strong administrative and organisational skills, and will have the ability to manage a broad workload in an efficient manner. They will need to be willing and able to work harmoniously as a team member within a culture of academic leadership, as well as to work independently and to take the initiative to find solutions to problems, or to progress key tasks. They will have an excellent standard of computer-literacy, and will have the ability to handle numerical data with confidence and accuracy.

To make informal enquiries about the post, please contact Mrs Kirstie Vreede (Head of Administration and Finance: kirstie.vreede@medsci.ox.ac.uk

Applications for this vacancy are to be made online. As part of your application you will be required to upload a CV and a supporting statement.

This is a permanent, part-time post (0.6 – 0.8 FTE), based at the (Clinical) Medical School Office, Academic Centre, Level 2, John Radcliffe Hospital. You will be required to work mostly on site (with occasional remote working or up to 20% regular remote working).

The closing date for applications is 12 noon on Monday 15^th April 2024. We expect to hold interviews in the week beginning Monday 22^nd April 2024.

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