Student Data Officer

Job summary

This is an exciting opportunity to join Imperial’s Student Data team, where you will work closely with stakeholders across the College to ensure that the collection, retention and reporting of student data is of a high standard.

You will be based within the Student Data team and will work with colleagues to ensure Registry staff record and hold student data in compliance with statutory requirements as dictated by the Higher Education Statistics Agency (HESA) and the Office for Students (OfS). You will also provide advice, recommendations and expertise to staff and students throughout the College on the student record data and other areas of business.  Training will be provided by experienced members of the Student Data team to allow the post-holder to upskill throughout their time at Imperial.

This post will suit you if you have experience of working with large datasets, enjoy problem solving, and are keen to play a part in the continuous development of processes.

Duties and responsibilities

• You will support the quality assurance of student data throughout the year in preparation for statutory external returns such as the HESA Student, Aggregate Offshore and Unistats returns and issuing updates to Registry teams on the recording and holding of that data to ensure best practice and compliance
• You will contribute to the completion of other, smaller non-statutory data returns (such as those to the General Medical Council) on an annual basis
• You will assist with responses to Freedom of Information (FOI) requests on behalf of Registry, as well as ad-hoc internal data requests, providing advice to ensure consistency, accuracy and compliance with statutory requirements for all responses involving student information
• You will contribute to an active Data Quality Policy and ensure compliance and participation across Registry
• You will assist with general College duties when deemed necessary (i.e. College Awards Ceremonies, College Open Days, Student Registration, etc)
• The post holder is expected to familiarise, maintain and comply with all College policies and regulations (i.e. Health and Safety, Data Protection, etc)

Essential requirements

• Experience of working with large volumes of data
• Experience of providing a responsive, customer-focussed service on the telephone, via electronic medium and face to face
• Experience of using databases to store and retrieve information
• Proven ability in the provision and analysis of statistical information

Further information

This is a full time, fixed term post until 30 November 2026. Candidates will be expected to work from our South Kensington campus a minimum of two days a week, including one ‘anchor day’ (currently Friday) with the Student Data team.

Candidates are required to complete an online application - CVs only will not be considered. 

Should you require any further details on the role please contact: Sam Hesketh, Senior Student Data Officer at s.hesketh@imperial.ac.uk

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