PA to Directors of Finance and Operations

We have an exciting opportunity to hire a PA for our two Directors of Finance and Operations, here at the Nuffield Department of Medicine. With this role, you will undertake a wide range of administrative tasks, sometimes of a highly confidential nature, on behalf of the department’s two Directors of Finance and Operations (DFOs), within the Nuffield Department of Medicine.

As PA to the DFOs, you will be the point of contact for internal and external visitors for the above members of staff.

You will be responsible for managing the diaries of the two DFOs, using initiative to make considered judgements when juggling the demands placed on their diaries by a wide range of stakeholders. You will be tasked with consulting with the DFOs, allocating ad hoc tasks to administrative staff including the Deputy DFOs and acting as the first point of contact for visitors. Dealing effectively with all forms of correspondence, telephone calls, and emails, diverting such correspondence to other members of staff where appropriate. You will be in charge of organising efficiently the arrangements for meetings, including arranging appropriate catering for meetings held in the office and other venues as appropriate. Ensuring any papers or further information is provided in a timely manner and uploaded into their diaries. You will also be responsible for undertaking complex travel arrangements for UK and international travel, including making arrangements for visas where necessary.

It is essential that you are Educated to an A-Level standard. You will have experience of diary management, including making complex travel arrangements and the ability to draft correspondence and to produce well-presented reports. You will have a high standard of numeracy; the ability to manage finances and excellent IT skills including: Outlook, Word, Excel and PowerPoint. Finally, you will have experience of working on confidential matters; tact and discretion as well as an attention to detail and high level of accuracy.

Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

If you have a question or would like a confidential chat, please contact Aleksandra Herian at aleksandra.herian@ndm.ox.ac.uk

This position is offered full time on a fixed term contract for 12 months and is funded by the Department.

Only applications received before 12 midday on Thursday 11^th April 2024 will be considered. Interviews will be held on Monday 22^nd April 2024. Please quote 171855 on all correspondence.

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