Software Asset Management Lead

Job summary

We have a fantastic opportunity to join Imperial as a Software Asset Management Lead (SAM) in the Digital Workplace team. The SAM role is responsible for managed software licenses, software acquisitions, compliance, maintenance, lifecycle planning, purchase orders and the decommissioning of licenses. The post holder will work closely with ICT and Commercial Support teams, customers and vendors.

Duties and responsibilities

• Ensuring all managed and contracted software licenses are accounted for.
• Maintaining a central inventory of all software licenses including maintenance agreements; ensuring they are owned properly within ICT.
• Ensuring the software catalogue is current and updated when required.
• Ensuring invoices are paid for all software bought for ICT or on behalf of customers.
• Ensuring all centrally managed software licences are valid, distributed to those entitled, re-harvested and used within the vendors terms and conditions.
• Validating license quantities and costs meet the needs of the customer(s) and the college.
• Ensuring cost efficiencies are realised during renewal or new purchase processes and providing supporting license usage reports to support decisions.

Essential requirements

The candidate must have comprehensive experience in a Software Asset Management role or similar in a large organisation with relevant certification(s). You will have excellent analytical skills and highly organised with a structured approach. The ability to produce high level reports using data from various sources that contain purchasing, licensing and compliance information. The candidate must also have demonstrable multi-tasking and team leadership skills when handling multiple work assignments.

The candidate will have a thorough understanding of software licensing types, terms and conditions of use including to include End User License Agreements to ensure that the College remains software compliant. Extensive experience in liaising with external parties such as vendors and comprehensive knowledge of Configuration Management Databases and Configuration Items within a service management tool.

The candidate will have experience in the implementation and enhancement of SAM tools, processes and procedures.

Further information

Should you require any further details on the role please contact: Garry Mohammed (g.mohammed@imperial.ac.uk)

The College is currently trialling a Work Location Framework until early 2023. Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite. The opportunity for hybrid working will be discussed at interview.

The College believes that the use of animals in research is vital to improve human and animal health and welfare. Animals may only be used in research programmes where their use is shown to be necessary for developing new treatments and making medical advances. Imperial is committed to ensuring that, in cases where this research is deemed essential, all animals in the College’s care are treated with full respect, and that all staff involved with this work show due consideration at every level.

http://www.imperial.ac.uk/research-and-innovation/about-imperial-research/research-integrity/animal-research/

Imperial College is committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment. We are an Athena SWAN Silver award winner, a Stonewall Diversity Champion, a Disability Confident Employer and work in partnership with GIRES to promote respect for trans people.

Available documents

• Download: JD - Software Asset Management Lead.pdf

Closes: 7^th May 2024

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