PA to the Faculty Director of Operations

Please note this role is funded for one year with a proposed end date of July 2025.

About us

The Faculty of Medical Sciences is an exciting and dynamic environment driving forward ambitious and challenging plans for future development. This is a pivotal post within the Faculty team and an excellent opportunity for the right applicant to develop a career in university administration. We're a recognised world leader in Medical Education, helping students to become leaders in their fields. The faculty is the top in the UK for research power in life and medical sciences (REF 2021) and is ranked sixth in the world for Medicine and number one in London (QS World University Rankings by Subject 2023). The Faculty is dedicated to delivering world class medical education and developing translational research that benefits patients and society in the UK and globally. Bringing together six UCL divisions and institutes the Faculty of Medical Sciences (FMS) offers a unique mix of pioneering research, best in class researchers and clinicians, cutting edge facilities and links with world renowned partner hospitals and institutions.

About the role

The role requires interaction with many people within and external to UCL. A professional attitude, willingness to help, and an ability to remain tactful and assertive are required in order to adequately execute the duties outlined.

The post holder will provide dedicated executive support, including diary management, arranging meetings and committee servicing to the Faculty Director of Operations.

The post holder will assume general and specific administrative support duties to progress the operational activities FMS Faculty Office.

About you

It is essential you are educated to A level standard, or NVQ Level IV administration, or have substantial relevant experience. You must have experience of working in an administrative position, incorporating an EA/PA role, in a large or complex organisation.

It is desirable if you have good knowledge and understanding of the Higher Education sector and experience of finance processes and online systems such as Oracle.

What we offer

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/

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