Executive Administrator

FTE: 0.4 (working 16 hours per week)

Salary: HSV6 £29,400 pro rata pa up to £31,856 pro rata pa plus performance related pay.

Annual Leave: 23 days pro rata, after two years continuous service, holiday entitlement will increase to 24 days and after four years an additional 2 days are awarded (26 days). Time off in Lieu will be awarded (at flat rate) for hours worked on bank holidays.

Location: de-Havilland Campus, Hatfield

Main Duties & Responsibilities

• Provide full administrative support to the Head of Strength and Conditioning and the performance team by ensuring effective and efficient systems are in place.
• Invoicing and receipting for S&C services delivered to external partners and individuals.
• Manage housekeeping, maintenance of equipment, staff uniform and ensuring sufficient stock and sundries.
• Manage the department procurement process by raising purchase orders and goods receipting.
• To be the main point of contact for payroll queries and to assist in the collation, monitoring and delivery of monthly hours worked by Hourly Paid Sports Coaches and substantive staff overtime claims.
• To manage the administration and maintenance of staff records, development, probation, appraisals, sickness and annual leave.
• To service weekly team meetings, drafting agendas, taking minutes and ensuring points are actioned.
• Liaise with external partners, clients and other departments for S&C services, bookings and business opportunities.
• Portal administration for a variety of management systems.
• Planning and booking of facilities for planned services.
• To assist in the marketing of the Performance Herts brand using social media, website and other media platforms.

Skills & Experience

• Experience of working in an administration and customer-based environment.
• Personable and self-motivated with proven experience and advanced level skills in Microsoft packages as well as excellent administrative, organisational and communication skills.
• An appreciation of the importance of customer care and the ability to create good working relationships with a range of internal colleagues and external partners and clients.
• Understanding the need for and able to provide a confidential service. Dealing with information in a sensitive manner.
• Good track record of working collaboratively with staff across an organisation.  
• Ability to work under pressure, organise workload effectively and deal with conflicting priorities.
• Excellent interpersonal, management, technical, communication, presentation and customer care.

Qualifications Required

Candidates must have a minimum of an A-Level/BTEC National Diploma (or equivalent qualification) or substantial experience in a professional and/or administrative work environment as a minimum requirement.

Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification. Previous applicants need not re-apply.

We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work, or demonstrate access to UK Right to Work, before an offer is made.

We are a committed equal opportunities employer and candidates wishing to work part time or on a role share basis should state this when applying.

Contact Details/Informal Enquiries

For an informal discussion about this post please feel free to contact Sarah Grybowicz, Executive Assistant by email s.grybowicz@herts.ac.uk.

Closing Date: 13 June 2024

Interview Date: 20 June 2024

Apply online via the above ‘Apply’ button.

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