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Graduate Studies Administrator

University of Oxford - Social Sciences Division

Location: Oxford, Hybrid
Salary: £28,759 to £33,966 per annum. Grade 05S
Hours: Part Time
Contract Type: Permanent
Placed On: 5th June 2024
Closes: 21st June 2024
Job Ref: 173087

Location: Hayes House, 75 George Street, Oxford, OX1 2BQ

We are looking for a part-time (0.8 FTE) Graduate Studies Administrator to join the Graduate Studies team in the Academic Office in the Social Sciences Divisional Office.

You will be responsible for the administration of on-course processes relating to students on taught postgraduate courses and doctoral programmes for a number of departments. You will be the first point of contact for enquiries from students and members of administrative and academic staff, providing expert advice on University regulations and processes relating to graduate study.

About you

You will be able to demonstrate excellent organisational and administrative skills, with evidence of high standards of accuracy, attention to detail, and integrity.  You will have good interpersonal and communication skills, and the ability to communicate complex information clearly.  You will also have a good standard of numeracy and be confident in using standard IT applications, and able to learn new IT systems quickly. You will develop a comprehensive knowledge of the University’s regulations and procedures, requiring the ability to learn and understand processes and written material rapidly, and to apply the regulations intelligently and the procedures with discretion. Experience of student administration would be an advantage. Full training on the student records software will be provided.

What we offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

  • An excellent contributory pension scheme
  • 38 days’ annual leave
  • A comprehensive range of childcare services
  • Family leave schemes
  • Cycle loan scheme
  • Membership to a variety of social and sports clubs
  • Discounted bus travel and Season Ticket travel loans

Hybrid working arrangements will be considered in consultation with the line manager, but with the expectation of working at least one day per week based in the Divisional Office.

Application process

Applications for this vacancy are to be made online (via the ‘Apply’ button above) and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

If you’d like an informal discussion about the role, please contact Clarice Hoole (clarice.hoole@socsci.ox.ac.uk).

The closing date for applications is 12 noon on Friday 21 June 2024.

Interviews are anticipated to take place on Friday 5 July 2024 at the Social Sciences Divisional Office.

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