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Operations Officer - Research

King's College London

Location: London
Salary: £37,332 to £42,099 per annum, including London Weighting Allowance.
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 12th June 2024
Closes: 2nd July 2024
Job Ref: 090872
 

About the role

This is a key role within the Research Support Team of the School of Biomedical Engineering & Imaging Sciences. The post holder will be responsible to the School Research Manager, as part of the team ensuring that high quality financial data and research management is provided to the School.

The successful candidate will provide high quality support for the School of Biomedical Engineering & Imaging Sciences, with an emphasis on research grant management and reporting. The post holder will be highly numerate and able to interpret as well as communicate figures to a wide range of audiences. They should be proficient in Excel and PowerBi and will be expected to provide monthly grant reports to Principal Investigators.   

  • Developing and producing finance reports for grants and discretionary accounts, inputting financial data on income and expenditure 
  • Developing an understanding of the platforms used in the University (primarily KFin and Worktribe, PeopleXD and Pure)
  • Building and improving reporting templates taking into account of data availability and quality, user needs, data access control, and other relevant factors
  • Support all aspects of post award activity from project queries to closing awards.
  • To collate and review research grant reports and send to PIs. Attention is required to consider, projects nearing their end dates with large over/underspends and to highlight these to the PI, School Finance/Research teams, School Manager, and Post Award.
  • To assist the School Research and Finance Managers in the review of grant ‘health checks’, ensuring that the expenditure charged is eligible, and grant expenditure is in line with forecasted expenditure.
  • To review the ineligible spend report and assess that the expenditure is in line with the funders’ rules. Any ineligible expenditure is to be highlighted and addressed to the PI, School Research and Finance Managers, and Post Award.
  • Ensure compliance with the College’s financial regulations and funder policies.

This is a full time post (35 hours per week), and you will be offered a fixed term contract for 2 years.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

  • Educated to degree level  
  • Experience of producing reliable financial data 
  • Advanced IT skills, especially MS Excel, PowerBi 
  • Experience of working in a research administration role 
  • Experience of post award processes 
  • Conscientious, with a good eye for accuracy & detail 
  • Higher Education or public sector experience

Desirable criteria

  • Experience of generating financial costings for research grant applications in worktribe 
  • Knowledge of financial processes and regulations associated with a university/ research environment 
  • Excellent communication skills at all levels of seniority 
  • Able to identify problems and provide solutions 

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, via the above ‘Apply’ button. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Closing date: 2 July 2024

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