Accounts Assistant - Supplier Database/BACS (Temporary Cover)

The Accounts Payable team is responsible for setting up and making payments to the University's external suppliers as well as Employees and Students expenses on behalf of University Departments by BACS and International Payment transfers. We manage the e-Invoicing processes and major supplier reconciliations.

The supplier database holds details of payees (name, address, bank details) and supplier details must be kept up to date. New suppliers are added to the database every day (c. 1300 new suppliers per month), consisting of 100,000 in total.

The role

You will provide support and cover for the on-line requests from departments, carry out validation of input and credit checks on suppliers, follow up on queries with requesters and then set-up new supplier details on the computerised accounts payable system (CUFS).

You will also carry out re-activations and amendments to suppliers' records. On receipt of a notification direct from a University department or supplier, verify information as necessary and amend the accounting system accordingly.

• Maintain files of relevant reports and documentation for future reference.
• Receive and respond to departmental queries on matters relating to the contents of the supplier database.
• Log the details with the Helpdesk if necessary.
• Produce daily updates on new supplier's status and email to agreed stakeholders.

Your Skills

• You will have prior experience working in an accounts environment.
• Possess excellent communication skills.
• Have good basic IT skills including good skills in using Excel spreadsheets and analysing large volumes of data.

Benefits

The University offers an excellent benefit package including:

• Defined benefits pension schemes
• Flexible working optionsFamily-friendly initiativesCareer development opportunities
• Support for health & mental wellbeing
• Discounts on shopping
• Rental deposit scheme
• Public transport season ticket loans
• Tax-efficient bicycle and charity-giving schemes

Location

The University is supportive of hybrid working, where some work is undertaken on University premises and some in a remote working environment. The aim of our approach is to enable as many staff as possible to work in a hybrid way if they wish and where their role allows. This arrangement is subject to change and will not form a part of the contractual terms of the role.

This post is fixed-term for 12 months or the return of the post holder, whichever is the earlier.

Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.

To apply online for this vacancy and to view further information about the role, please click on the Apply button above

Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure (criminal records check) check, a health assessment and a security check.

If you would like more information about this role, informal enquiries can be directed by email to Susanna Wilson.

If you have any questions the application process, please contact a Recruitment Administrator at Finhr_recruitment@admin.cam.ac.uk.

The closing date for applications is 08/08/22024. The interviews date for the role are planned for w/c 12/08/2024.

Please quote reference AG42581 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Further information

• Accounts Assistant Supplier Database/BACS - Further Information

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