Executive Assistant to Head of Department and Head of Administration and Finance

Location: Department of Psychiatry, Warneford Hospital, Oxford 

Salary: Grade 5: £31,459 - £36,616 (discretionary range to £39,749) per annum 

This post is a readvertisement - previous applicants need not apply

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. 

The Department of Psychiatry is based on the Warneford Hospital site in Oxford – a friendly, welcoming place of work with an international reputation for excellence. The Department has a substantial research programme, with major funding from Medical Research Council (MRC), Wellcome Trust and National Institute for Health Research (NIHR) and provides highly rated medical training in psychiatry.  The Head of Department is Professor Belinda Lennox. 

The Executive Assistant will be responsible for providing administrative and secretarial support to Professor Belinda Lennox, the Head of Department of Psychiatry (HoD), and David Hyland, the Head of Administration and Finance (HAF), as well as support for Psychiatry’s workplace culture activities. 

About the Role 

The post is funded for 3 years and is based in the Department of Psychiatry on the Warneford Hospital site.   The post is full time, however consideration would be given to candidates wishing to work part-time (minimum 70% FTE) on a pro rata basis with a commensurate adjustment in the responsibilities and duties. 

Key duties of the role include:

• Act as the first point of contact for colleagues for the HoD and HAF office
• Manage the diaries of the HoD and HAF
• Organise the arrangements for meetings
• Support the Executive Officer (line manager) with implementation and reporting on People and Culture projects and events 

About You 

This role will suit an experienced person who enjoys being part of a high performing and close-knit team, and communicating at all levels.

In particular, you will have:

• Excellent computer skills
• Excellent communication skills in English, both verbal and written
• Experience of secretarial meeting duties and working on confidential matters, with ability to work with tact and discretion
• Experience in a people-facing role, using good judgement in handling a variety of situations
• Experience of, and demonstrable interest in, events organisation
• Ability to manage and prioritise a varied and busy workload and work to deadlines 

Diversity 

The Department of Psychiatry is committed to equality and valuing diversity.

Our active Psychiatry People and Culture teams  and initiatives work to make the Department of Psychiatry as supportive, welcoming and inclusive as possible. 

Application Process 

You will be required to upload a covering letter/supporting statement (2 pages maximum), CV (2 pages maximum) and the details of two referees as part of your online application. 

The closing date for applications is 12:00 midday on Wednesday 28 May 2025. 

Interviews will take place Monday 9 June and will be face to face where possible.

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