Registrar

The American University of Malta is a dynamic, growing institution, located in the beautiful medieval centre of the Mediterranean in Malta. We are looking for a Registrar to join our team to support Registrar duties. Our workforce is diverse, and we value the strength of our personality and the right fit for our culture. We are seeking ambitious and talented professional and academic staff to add energy and experience to our community. 

Preferably, the Registrar should be someone who is familiar with maintaining student documents or records and has excellent organizational skills. 

Responsibilities

• Enter detailed student data into computer systems
• Train staff at the registrar’s office to use software related to records administration
• Manage, process, and enter data from extensive paperwork
• Check in with students and families for appointments
• Performing clerical tasks, such as printing academic transcripts for students
• Keeping student information confidential and secure
• Participating in student service committees and initiatives
• Manage academic calendars and schedules, including course registration, exam schedules, and graduation dates.
• Work with various departments to ensure the precise and timely reporting of student data.
• Assist with the development and implementation of academic policies and procedures.
• Participate in professional development activities to stay current with best practices and trends in higher education.
• Overseeing the student admissions and graduation process.
• Ensuring records are updated with new grades, attendance, finances, etc. 

Requirements and skills

• Proven work experience as a Registrar or similar role
• Excellent organizational skills to maintain academic records
• Strong computer literacy with database familiarity
• Good interpersonal and communication skills
• Professional appearance to represent our organization
• Relevant training and/or certifications as a Registrar
• Possess a bachelor's degree in a relevant field such as education, business, or administration
• Ideally, a minimum of three years' experience in a related position is required
• Excellent communication skills, both written and verbal
• Strong attention to detail and organizational skills
• The ability to work effectively with others and develop robust relationships is critical
• Familiarity with relevant policies and regulations related to higher education
• Proficiency in Microsoft Office and other relevant software
• Ability to multitask and manage competing priorities 

Our Equality, Diversity and Inclusion Commitment

We are committed to creating an inclusive culture where all members of our community are supported to thrive; where diverse voices are heard through our engagement. 

Salary

Salary on offer is competitive and negotiable. 

Application Process:

Submit the following materials via email by 11/06/25:

1. Cover Letter addressing alignment with the position’s teaching, research, and diversity goals.
2. Curriculum Vitae (CV) including publications, teaching experience, and grants.
3. Teaching Statement (2 pages max) outlining philosophy, course development interests, and inclusive pedagogy.
4. Research Statement (3 pages max) describing past work, future goals, and potential funding opportunities.
5. Diversity Statement (1 page) detailing contributions to equity, inclusion, or outreach.
6. Contact Information for 3-5 professional references. 

Further information

To find out more, please get in touch with our HR Department at hr@aum.edu.mt, and all enquiries should be sent to ian.robson@aum.edu.mt

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