IBME Administrative Assistant

We are seeking a proactive and experienced Administrative Assistant to support several research groups within the Institute of Biomedical Engineering (IBME), with a primary focus on the CHI Lab and the Tissue Engineering Group. This permanent position is based at the Old Road Campus in Headington and involves providing comprehensive administrative and secretarial support to Professor Cui, as well as PA support to another senior academic when required. While this is a full-time role, we are open to considering part-time arrangements for a minimum of 30 hours per week.

About The Role

You will act as the first point of contact for Professor Cui, members of the research group, and all students, staff and visitors to the group, including international visitors. You will also liaise with HR to ensure all required visit approvals are obtained and arrange programs or meetings as needed. Under the guidance of the IBME Office Manager, you will assist with Institute-wide administrative and support tasks, working closely with PAs, other Research Group Administrators, and the Institute's administrative staff.

About You

You should have experience managing administrative process, including arranging complex travel, meetings and seminars. The ability to organise and prioritise a varied workload to meet deadlines is essential, along with a strong attention to detail. You should also possess strong computer skills, along with excellent written and verbal communication abilities. Experience of using financial information systems is also advantageous.

What We Offer 

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Membership to a variety of social and sports clubs
• Discounted bus travel and Season Ticket travel loans

The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work.

Application Process

Informal enquiries may be addressed to Mrs Katherine Baysan (email: katherine.baysan@eng.ox.ac.uk).

For more information about working at the Department, see  www.eng.ox.ac.uk/about/work-with-us/.

Only online applications received before midday on 30 June 2025 can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application. Interviews are expected to be held in the week commencing 7 July 2025.

The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.

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