Quality Management Systems Administrator

The University of Southampton is a leading research-intensive University, a founding member of the prestigious Russell Group, and one of the top 100 universities worldwide. We deliver excellent educational experience and world-leading research, and we are known for successfully commercialising our research through enterprise.

The University has a diverse estate, property and land portfolio spanning several campuses, including the main Highfield campus, the City Centre Campus, Avenue Campus, the Boldrewood Innovation Campus, and the Winchester School of Art. The Estates & Facilities team ensure that the University has a built and physical environment that supports the activities of a world-class University, across a portfolio of academic, state of the art research, clinical, enterprise, workspace, residential, social amenity, sport and community facilities.  Ambitious plans are afoot with an estates masterplan that will see £1bn of investment in enhancing and delivering a sustainable, inclusive estate over the next decade.

About the role

Reporting to the Estates Director of PMO and Business Support,  you will maintain, manage and help improve the document control processes for Estates and Facilities department. You will support the Quality and Information System Manager to  standardised information management system and the work activities requiring procedural or systematic proficiency, and co-ordination with related activities and projects.

The role includes understanding and influencing others to maintain and update procedures and processes and will gather and analysing information to assure the IMS system complies with ISO9001 standards. 

About you

You will have great communication skills and a positive and inclusive approach. Your genuine enthusiasm for quality management systems and attention to detail and willingness to help and guide colleagues providing practical advice to document owners. You will have experience of SharePoint and Office365 systems.

What we can offer you

We support a flexible approach to work and additional benefits that will make your life easier, such as access to private dental and/or healthcare insurance and a generous holiday allowance. We will support your long-term future with access to the University's Superannuation Scheme (USS), subsidised health and fitness facilities, and various discounts.     

We welcome applications from all walks of life and champion a uniquely diverse working environment where every colleague can excel, regardless of their background or life choices. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a diverse environment. Therefore, we particularly encourage applications that will strengthen the diversity of our estates leadership team.  

We are a Stonewall Diversity Champion and are immensely proud to have our institutional Athena SWAN silver award renewed, which underpins our pledge to improve equality for women. We are also delighted to have received the Race Equality Charter bronze award from Advance HE, which recognises that we have a solid foundation for eliminating racial inequalities and developing an inclusive culture that values all staff and students. We work with our people to ensure their ideas are always heard, and we invite you to share your background and life experiences with us to help us create a truly unique working environment.

Advert information