Administrator Dementias Platform UK

About The University

Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.

Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.

About The Role

The purpose of the role is to support Swansea University’s role within the Dementias Platform UK (DPUK) collaboration, a £53 million pound public-private Medical Research Council funded endeavour to create a wide reaching and innovative dementias research facility, incorporating different research disciplines from stem-cell research to data analysis.  DPUK is a world leading resource for person focussed dementias research designed to fast-track scientific understanding, treatments and the prevention of the disease.

The role will involve supporting the HE institutions, academia and industry partners in a variety of DPUK related administrative functions.

1. To be accountable for organising and facilitating internal and external meetings, seminars and events including:

• Circulate agendas, and other meeting documentation
• Follow up on actions from the previous meeting
• Take minutes and circulate after the meeting
• All other related administrative activities

1. With provision from the Line Manager, draft agendas, reports and other project documentation.
2. To raise purchase requisitions on internal system
3. To book travel arrangements for the DPUK team
4. To be able to deal with enquiries from internal and external stakeholders in a professional, efficient and courteous manner and respond to queries in an appropriate and timely manner. 
5. To be  self-motivated,  apply  and  use  initiative,  aiming  to  determine  suitable  ways  to  tackle challenges and seeking guidance when needed. 
6. Coordinate the DPUK Data management team board and process project applications.
7. To professionally represent the interests of the project at all times.
8. To adhere at all times to the ISO 27001 Information Security Standard for UKSeRP and all associated policies and procedures
9. To promote equality and diversity in working practices and to maintain positive working relationships.

Welsh Language Skills

The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Additional Information

Applications for this role will take the format of a CV submission and cover letter.

Please ensure that you provide evidence in your CV and cover letter as to how you meet the essential and desirable criteria.

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