Executive Support Team Administrator

About us

About IOE

IOE is UCL Faculty of Education and Society.

Founded in 1902, IOE has been shaping policy and helping government, organisations and individuals navigate a changing society for the last 120 years. We embrace collaboration and excellence to create a future that is inclusive and just, and have been ranked number one for education every year since 2014 in the QS World University Rankings by Subject.

About the Directorate

Led by the Director and Dean, the IOE Directorate is the central administrative office for the IOE and acts as the point of contact for senior central UCL officers, other faculties of UCL and external organisations. It is responsible for setting, managing and monitoring the overall strategic direction and operational plans for the IOE. The Directorate’s Executive team comprises the following staff:

• Director and Dean
• Pro-Director Education
• Pro-Director Research and Development
• Director of Operations
• Director of Strategy, Policy and Public Affairs
• Head of Finance

The Directorate works closely with the six Heads of Department, the Vice-Deans and the leads for professional services departments within IOE, including research services, business and enterprise, and marketing and communications.

About the role

To support the Executive Officer (EO) and two Executive Assistants (EA) in the efficient functioning of the Directorate and across the faculty, providing administrative support to multiple members of IOE’s Senior Management Team within the Directorate.

This is an important post within IOE’s Directorate, offering an opportunity to undertake a wide variety of operational activities including interacting with individuals both inside and outside of UCL.

This post is available at 0.8 FTE (29.2 hours per week).

Interviews will be held on Wednesday 30th July 2025.

About you

You will have demonstrable and relevant professional administrative experience: substantial office/administrative experience including managing busy and complex electronic diaries, servicing committees and minute taking.

You will also have experience of handling and maintaining confidential information and communications; working discreetly, sensitively and effectively.

Your application form should address all the person specification points and should clearly demonstrate how your skills and experience meet each of the criteria.

It is important that the criteria are clearly numbered and that you provide a response to each one.

Customer advert reference: B16-01832

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