Timetabling Officer

FIE: Foundation for International Education is an international educational organisation working in partnership with universities and colleges in the US to provide immersive study abroad programs for undergraduate students in London, Dublin, Madrid, Barcelona and Amman.

We are currently seeking qualified, resourceful and confident applicants for the following full-time permanent position

Job Title: Timetabling Officer

Location: On-site (in person) role, South Kensington, London

Start Date: 15^th September 2025

Application deadline: 6^th August 2025

Interviews: In person in South Kensington, London in the second week of August

Please note that this is a student-facing position which requires on-site working.

Job Summary:

The Timetabling Officer plays a central role in the administrative and academic operations of the Foundation for International Education (FIE). Based within the Administration Team, this role is focused on managing and delivering accurate academic schedules and course registrations for study abroad students on multiple programmes. Using the CELCAT timetabling software, the Timetabling Officer ensures that course schedules are accurate, efficient and tailored to individual student needs. The role requires close collaboration with faculty, academic staff and international partners to manage course registration, scheduling and teaching contracts, while maintaining accurate records and resolving timetable conflicts as they arise.

This position also includes administrative oversight of programme delivery, supports the Front Office team and contributes actively to the day-to-day operations and wider affairs of the Administration Team.

The main skills and qualifications required for this position:

• Bachelor’s degree (or equivalent).
• Proven experience in UK/US higher education.
• Strong knowledge and previous use of timetabling software (e.g. CELCAT).
• Experience in student-facing roles and busy office environments
• Excellent time management, attention to detail, and organizational skills.
• Strong interpersonal, communication, and customer service abilities.
• Professional, flexible, and team-oriented approach.
• Proficient in Microsoft Office and database systems.
• Ability to work under pressure and meet deadlines.

Job Description

The full job description can be found via the 'Job Description' button.

Application Process

Please submit a CV, covering letter, and the contact details of two referees as attachments via the 'Apply' button (e: hr@fie.org.uk).  In your cover letter, please include:

1. Where you saw this position advertised
2. What it is that interests you about this job opportunity
3. What skills, experience and knowledge you can offer to FIE in this capacity
4. Experience working in higher education, particularly in a UK/US academic context
5. Examples of previous experience in timetabling, scheduling, or managing academic data (especially with systems like CELCAT or similar)
6. Why you’re suited to work in a collaborative, service-oriented administration team

Please note this position is not eligible for sponsorship under the Skilled Worker route.

Successful applicant will be required to produce acceptable documents confirm the right to  work in the UK.

APPLICATIONS WITHOUT A COVERING LETTER WILL NOT BE CONSIDERED.

FIE promotes equality of opportunity and diversity within the workplace and welcomes applications from all sections of the community.