Subject Administrator

Diverse community. Inclusive Research. Rewarding Careers.

Doing things differently.

This is a fixed-term role, 37 hours per week, for maternity cover up to May 2026

About the Role

There is now an exciting opportunity to join the administration team as a Subject Administrator, based at our Clifton campus with flexible hybrid working.  

All School of Science and Technology administration roles are expected to be present on Clifton campus in the School administration office a minimum of two to three days per week (for full time roles, pro-rata for part time roles), with increases of on-campus working during appropriate peak periods.

Subject Administrators provide subject and student-related administrative and clerical support to designated subject area(s) within the School acting as point of focus for academic staff, administrative staff and students associated with these subject areas.

Working within a busy administration team, you will be involved in all aspects of subject administration including, but not limited to, dealing with student enquiries, maintenance of student records, production and organisation of exam papers, quality assurance and Boards of Examiners.

The post-holder will be involved in working with students and staff both from within the School and across the University. There will also be a requirement to interface with colleagues of varying levels of seniority within the University. Strong customer focus, influencing and negotiating skills are therefore essential.

An ability to prioritise your workload and to be effective in changing situations is key; you will be able to operate using your own initiative and professional judgement, and will possess the skills to multitask and complete tasks promptly and accurately. You will be an excellent team player with the proven ability to work well under pressure.

The successful candidate will have demonstrable experience of taking formal business / quality assurance meeting minutes and of using Microsoft Office applications, in particular SharePoint, Teams, Outlook, Word and Excel.

The fixed term contract is for maternity cover up to may 2026.

Interview Date: Thursday 28 August 2025

About Us

The School of Science and Technology at Nottingham Trent University (NTU) is an exciting multidisciplinary environment for learning, teaching and research, with some of the best facilities in the UK.

We pride ourselves on delivering high-quality teaching and diverse, real-world research. We specialise in biosciences, chemistry, computing and technology, as well as engineering, forensic science, mathematics, physics and sport science. This mix of traditional and modern subjects encourages and inspires future innovators.

The School of Science and Technology is home to over 6,500 students including more than 800 postgraduate students and covers academic disciplines of:

• Computer Science
• Engineering
• Physics & Maths
• Sports Science
• Biosciences
• Chemistry & Forensics

For any informal queries about the role or the team, please contact Kate Horsewood-Heyes, School Administration Officer at kate.horsewood-heyes@ntu.ac.uk

Join Us

• Hybrid working - we encourage and offer a mixture of office working and working from home. You're empowered to define how you work best for the benefits of your stakeholders.
• Flexibility - take ownership over how you get your work done. We're open to different working patterns and approaches.
• 25 days annual leave, plus statutory bank holidays and 5 university closure days pro rata.
• Salary Sacrifice Retirement Savings Plan with life assurance and income protection. Available to colleagues who choose to opt out of the contractual pension scheme. Minimum colleague contributions of 0% matched with minimum NTU contributions of 8%.
• Range of health and wellbeing services, voluntary benefits, discounts, and savings for all colleagues.
• Access to a wealth of formal and informal professional development opportunities to develop your skills and advance your career.
• And a whole lot more…

Come and be part of our success. Apply today.

Safe and Inclusive

At NTU, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our students and colleagues. By championing positive wellbeing, we promote an environment where all can thrive and reach their full potential. We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team.

Please note that unfortunately, this role has been assessed as ineligible for sponsorship under the UK Visas & Immigration points-based immigration system however, we recommend that you assess your eligibility before applying for this position. For more information visit the Government Skilled Worker visa support page. However, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route. Please consult the Home Office website for further information.

Please note that this role is covered by the Rehabilitation of Offenders Act (1974) and successful applicants will be asked to declare any unspent criminal convictions.