CDT Administrator

To be a highly productive, ambitious and collaborative member of the Centre for Doctoral Training in Negative Emission Technologies for Net Zero: Net2Zero project, assisting in the planning and delivery of project activity.

The main duties include:

• Provide administrative support, carrying out a range of specialist / complex administrative duties which involve using initiative and making decisions and managing own work from start to finish;
• Use School/Directorate/University’s processes and systems to prepare reports and other materials;
• Work in line with data protection requirements and adhering to appropriate requirements for confidentiality;
• Support the work of the Net2Zero CDT at QUB by organising and servicing meetings, preparing and circulating agendas, reports and minutes and compiling action lists ensuring that all actions are followed up;
• Provide administrative/secretarial support to senior staff to contribute to the efficient and effective delivery of the business of the Net2Zero CDT;
• Organise events / conferences as required, by coordinating the associated arrangements and liaise with the relevant parties to ensure the events are administered effectively e.g. cost, time, attendance, room bookings, travel arrangements.
• Assist in the monitoring of budgets by ensuring that purchase orders, invoices and expense claims are processed within the appropriate procedures;
• Conduct and collate analysis of information, data and/or calculations and present results accurately and appropriately in accordance with relevant University procedures.

Please note that this is a part-time role (0.2 FTE) and working pattern flexibility may be required to support project requirements.

About the person:

• Candidates are required to demonstrate the following:
• Undergraduate degree of equivalent
• A proven track record of assisting research or commercial activities and projects
• A proven track record of organising project meetings
• Experience in planning and executing a schedule of work against annual cycles or set deadlines Strong administrative IT (MS Office), including email, word-processing, spreadsheets and data systems.
• Effective communication skills both written and verbal and excellent report writing skills.

To be successful at shortlisting stage, please ensure you clearly evidence in your application how you meet the essential and, where applicable, desirable criteria listed in the Candidate Information.

This post is available for 6 years and 1 month. Fixed term contract posts are available for the stated period in the first instance but in particular circumstances may be renewed or made permanent subject to availability of funding.

What we offer:

Beyond a competitive salary, the University offers an attractive benefits package including a holiday entitlement of up to 8.4 weeks a year, pension schemes and development opportunities. We support staff wellbeing with flexible working options, work-life balance initiatives and support for physical and mental health. You can find more detail on all of this and more at https://www.qub.ac.uk/directorates/HumanResources/pay-reward-and-benefits

Queen's University is committed to promoting equality of opportunity to all. We subscribe to Equality Charter Marks such as the Diversity Charter Mark NI and Athena Swan and have established staff networks such as iRise (Black, Asian, Minority Ethnic and International Staff Network) and PRISM (LGBTQ+) which help us progress equality.

Advert information