Finance Assistant - Accounts Payable

We are seeking to appoint a Finance Assistant to join the Finance Team within the Nuffield Department of Clinical Medicine (NDM). NDM is one of the largest departments in the University of Oxford and part of the Medical Sciences Division, responsible for a wide range of research and teaching activities. The Finance Team provides shared financial services to 15 Centres and Institutes across the Old Road Campus, supporting the Department’s complex and diverse research portfolio.

Working with the Accounts Payable team, you will be responsible for overseeing, invoice entry, supplier statement reconciliations, reviewing invoices on hold among other things. You will also use the ticketing system to handle enquiries from our stakeholders. You will be a key point of contact for academics, researchers and administrative colleagues across the department and will also work closely with other members of the NDM Professional Services team (in particular the Grants Team and the Financial Management Team). They will contribute to the wider management of the department through the development and implementation of departmental policies and procedures.

The role will involve preparing and processing invoices, resolving supplier queries, reviewing reports to ensure payments are accurate and timely, and maintaining complete records for audit purposes. You will also support colleagues across the Finance Team, provide advice on financial procedures, and liaise with internal and external stakeholders, including suppliers and the University’s central Finance Division.

Alongside these responsibilities, you will help maintain good working relationships across the Department, contribute to efficient financial administration, and take part in departmental engagement and training activities.

You should be educated to GCSE level (or equivalent) with proven numerical ability. Strong IT skills, particularly in Microsoft Excel, Word and Outlook, are essential. You must also have excellent organisational skills, strong attention to detail, and the ability to manage your own workload while meeting deadlines. Effective communication skills and the ability to work well in a team are also key. Experience of financial administration, working in a research or academic environment, or knowledge of the University’s Oracle financial system would be an advantage.

Applications for this vacancy should be made online and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.

This position is on a full-time, permanent basis.

Only applications received before 12 midday on 9 October 2025 will be considered. Please quote 182008 on all correspondence.

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