Safety Administrator

About the role:

We are seeking a proactive and well-organised Safety Administrator to join Imperial’s Safety Department. This is a key support role that contributes to the smooth running of departmental operations and the delivery of safety training across the College. You will work closely with the Safety Office Manager and Safety Training Coordinator to help maintain a safe and compliant working environment for staff, students, and visitors.

What you would be doing:

As Safety Administrator, you will:

• Provide daily administrative support to the Safety Office Manager and other members of the Safety Department
• Support the planning and delivery of safety training programmes, including scheduling, materials preparation, and record-keeping
• Support the use of the CoreStream Safety Reporting system, including incident triage and data reporting
• Act as a first point of contact for general departmental enquiries; manage the Safety Department mailbox and assist with filing and allocation of queries.
• Support the organisation of departmental meetings, training sessions, and team events.
• Support HR related activities
• Maintain departmental documentation and webpages
• Support the management of the Safety Department office area.
• Any other duties commensurate with the grade of the post as directed by line manager

What we are looking for:

• Previous administrative experience
• Highly organised, detail-oriented, and able to manage multiple tasks and deadlines
• Excellent communication and interpersonal skills
• Confident using Microsoft Office and other digital systems
• Ability to work independently and collaboratively within a team
• Interest in safety, science, or compliance

What we can offer you:

• Gain valuable experience developing administrative skills and knowledge of safety-related topics
• The opportunity to continue your career at a world-leading institution and be part of our mission to continue science for humanity
• Benefit from sector-leading salary and remuneration package (including 39 days off a year and generous pension schemes)
• Get access to a range of workplace benefits including a flexible working policy from day 1, generous family leave packages, on-site leisure facilities and a cycle-to-work scheme
• Interest-free season ticket loan schemes for travel
• Be part of a diverse, inclusive, and collaborative work culture with various staff networks and resources designed to support your personal and professional wellbeing.

Further Information

If you require any further details on the role please contact: Karolina Machnicka – k.machnicka@imperial.ac.uk

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.

Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.

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