Sub-theme Executive Officer x 2 Posts

2 Roles available 

About the role

We are looking for two Sub-theme Executive Officers to support the 2 Sub-themes in the Nuffield Department of Surgical Sciences (NDS). These new roles are a great opportunity to be part of the next exciting phase of NDS. You may be able to agree a pattern of occasional remote working with your line manager. 

The Sub-theme Executive Officer will play a central role within the new Cancer Sciences/Surgical Sciences Theme of the Nuffield Department of Surgical Sciences (NDS), working closely with the Theme Lead to coordinate strategic and operational activities. This is a broad and proactive role requiring excellent organisational and communication skills, professional discretion, and the ability to work with senior academics, professional services, and external stakeholders. 

This role sits at the heart of the Theme’s operations and will suit a highly capable individual with experience in aiding academic leadership, research administration, and cross-institutional engagement. You will also provide mentorship and oversight to junior administrative staff working within the Theme and wider Department. 

About you

The successful candidates will be educated to degree level or have equivalent experience. We are looking for someone with strong interpersonal skills, with the ability to communicate effectively with stakeholders at all levels both verbally and in writing. High level of computer literacy, including MS Office and web-based systems, including Excel, Word, Ms Teams and Outlook is essential for this role. You will have significant administrative experience in a higher education or research setting, including managing and coordinating activities for a group of individuals. In addition, you will have highly developed problem solving and organisation skills to meet competing deadlines, with an ability to work pro-actively, with initiative and think critically to identify solutions to problems, as well as knowing when to refer issues to others. A familiarity with research grant processes and grant terminology and previous experience in a medical or clinical academic setting would be advantageous. 

This full-time post is available immediately and is permanent. We would be willing to consider applications for part-time hours.

Application Process

If you would like to discuss this role, please contact Nicky Iyer on 01865 617123 or nicky.iyer@nds.ox.ac.uk

Applications for this vacancy are to be made online via the above ‘Apply’ button. You will be required to upload a supporting statement, setting out how you meet the selection criteria, curriculum vitae and the names and contact details of two referees as part of your online application. Please quote reference NDSA969 on all correspondence.

Only applications received before noon Wednesday 29 October 2025 can be considered.

Interviews will be held on Monday 10 November 2025.

Committed to equality and valuing diversity

We welcome applications from individuals from all backgrounds, including those under-represented within higher education. No applicant or members of staff shall be unlawfully discriminated against on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

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