Maintenance Planner

Are you a highly organised person with a sharp eye for detail?

Join our Estates Services team at the University of Oxford and use your skills in organisation, communication, and contractor coordination to help manage the maintenance of one of the most unique estates in the world.

Location: The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ

About Us

Spanning the historic streets of the "city of dreaming spires," the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

Estates Services manages the University’s estate - one of the most iconic and diverse anywhere in the world. Our Engineering and Estates Maintenance team ensures that thousands of mechanical and electrical assets remain reliable, efficient, and safe.

About the Role

As Maintenance Planner, you will be responsible for making sure that maintenance across the University’s estate is well planned, organised, and delivered to a high standard.

This is a varied role, where no two days are the same. You’ll balance operational oversight with strategic input, directly contributing to the safe running of one of the world’s most distinctive and demanding estates.

About You

You will be a strong organiser and communicator, with the confidence to work across different teams. Specifically, you will bring:

• Excellent verbal and written communication skills, with the ability to work effectively with colleagues, contractors, and stakeholders.
• A keen eye for detail, able to check and review information such as reports, job sheets, risk assessments, drawings, and surveys.
• Strong IT skills, including confident use of Excel, Word, and Outlook to create spreadsheets, reports, and documents.
• Great organisational and time management skills, with the ability to plan and prioritise a busy workload.
• Experience of managing or working closely with contractors (desirable but not essential).
• Some knowledge or experience of building services systems (e.g., chillers, boilers, air conditioning, lifts, automatic doors, or similar) would be helpful, but not essential

Application Process

To apply, please click on the ‘Apply’ button above and upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Monday 20 October 2025.

Interviews will take place on Monday 3 November 2025, and will be held face-to-face.

Candidates will be required to prepare a five minute PowerPoint presentation based on their previous experience within the Building Services Sector, or they can base it on what they consider/envisage to be the key duties of a Maintenance Planner.

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