Museum Operations Assistant

About the role

We are seeking a Operations Assistant for critical role at the Oxford University Museum of Natural History, giving a broad range of administrative and practical support to the team that manages the day-to-day functioning of our busy heritage site.

This is a hands-on role encompassing everything from arranging meetings and minute-taking, HR admin, timesheets and other payroll-related tasks, to jumping in to support the Visitor Experience and Events Teams on busy days, managing the Museum Lodge (a small residential property for use by Museum researchers and bursary students), working with the Head of Operations on commercial ventures, and occasionally moving dinosaurs. 

This is a permanent, full-time position, working 36.5 hours per week. Part-time considered at 0.8 FTE/29.2 hours per week

Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) due to access to Museum collections.

About You

Managed by the Head of Operations and working closely with the Museum Executive Assistant, the Operations Assistant will give administrative support to all areas of the work of the Museum’s operations team. The ideal candidate will have excellent administrative and communication skills, a demonstrable passion for Museums, and a can-do attitude and be a collaborative and enthusiastic colleague.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your CV and the attached supporting evidence form as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description – please explain how you meet each one. CVs alone will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Laura Ashby, Head of Operations, who can be contacted with enquiries relating to the role (laura.ashby@oum.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (GMT) on Monday 3 November 2025 can be considered. Interviews are expected to take place on Tuesday 18 November 2025.

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