SUMIT North Eastern Administration Support

Queen’s Communities and Place (QCAP) is an AHSS Faculty flagship research initiative based in the School of Social Sciences, Education and Social Work. It launched in November 2021 and supports the creation of research partnerships between world-leading academics and partner communities. QCAP focuses on a “place-based” approach, harnessing local expertise, insight, and academic expertise to create and test novel solutions to previously intractable problems. In addition to this, it provides the opportunity to work with other national and international partners, sharing knowledge and best practice and creating new, sustainable partnerships for the longer term.

As SUMIT Project Support Officer for the Northeast Demonstrator site (Louth) the person will be co-located between QUB QCAP and North Eastern Drug and Alcohol Forum (Louth). The role will deliver the full range of project support services including maintaining project plans and reporting in line with funding governance and will be responsible for budget monitoring and procurement, the training and onsite support to field work within the demonstrator sites and representing the project at internal and external stakeholder forums.

Whilst the Programme Manager is accountable for site performance, the administration support is responsible for day-today activities and is expected to deal with ad hoc queries on site without escalation. Where appropriate, they will supervise and train staff related to SUMIT demonstrator organisational partners and delegate work, monitor and review individual and team progress and performance.

SUMIT is a project supported by PEACEPLUS, a programme managed by the Special EU Programmes Body.

About the person:

The post holder will have:

• A relevant academic / vocational qualification (e.g. NVQ2, A Levels or equivalent) and recent relevant work experience; OR Significant relevant experience within a university or communities support environment.
• Previous experience in a project related role with experience of:
  • Implementing administrative systems to ensure project governance.
  • Organising and coordinating cross-functional meetings, preparing agendas, and minutes and track actions.
  • Analysing complex information and presenting reports in varies formats.
  • Contributing to project plans and schedules.
  • Budget management / procurement practices.
• Experience of working with multiple stakeholders.
• Experience of organising events.
• Proven track record of being part of an effective team.
• Proven track record of working independently and confidently taking decisions within the remit of the role.
• Knowledge of current and relevant GDPR and H&S requirements specific to demonstrator site.
• Excellent IT skills including experience of using MS Excel, MS Word, MS Teams and email packages.

The post holder will be:

• A confident communicator demonstrating the ability to interact with a variety of stakeholders and delivering training / guidance.
• A willingness to travel to meet the needs of the post.

To be successful at shortlisting stage, please ensure you clearly evidence in your application how you meet the essential and, where applicable, desirable criteria listed in the Candidate Information on our website.

This is a fixed term post for 36 months. Fixed term contract posts are available for the stated period in the first instance but in particular circumstances may be renewed or made permanent subject to availability of funding.

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