Executive Assistant and Events Coordinator

Location: 12 Bevington Road, Oxford OX2 6LH 

The Oxford School of Global and Area Studies (OSGA) is looking to appoint to a permanent, part-time role of Executive Assistant to the Head of School and Events Coordinator for OSGA.

This post is part time (60%), permanent and available immediately.

About the Role

We have a fantastic opportunity for an experienced officer or assistant looking to progress a career in university administration. This is a diverse role helping to support core administrative functions within the Oxford School of Global & Area Studies (OSGA). The postholder’s primary responsibility is to provide administrative support to the Head of School (HoS), Head of Administration & Finance (HAF), and Deputy Head of School. The postholder helps to coordinate events across the School with specific responsibility for managing School events and event activity associated with the School’s Middle East Programme.

The successful post-holder will be responsible for ensuring the Head of School’s (HoS) office runs smoothly by providing effective and efficient administrative and PA support. This includes managing the HoS’s diary, supporting key projects and committee work, and assisting with the day-to-day administration of MES’s fast-paced research and teaching activities.

You will also support the Middle East Studies (MES) programme, which delivers a vibrant seminar and conference series and hosts a Visiting Academics programme. This will involve providing administrative support across the programme, including disseminating course information, timetabling, and administering assessments and assignments; servicing relevant programme committees; offering secretarial and general administrative support; and managing the programme’s events.

About You

• Education to A-level standard or equivalent professional experience
• Experience of providing support to senior staff as a personal assistant
• Experience in events administration
• Excellent organisational skills and the ability to manage and prioritise a varied and busy workload; working to deadlines with minimal supervision; escalating matters or seeking guidance when appropriate
• Excellent verbal and written communication skills and the ability to draft written material and to produce well-presented reports utilising Microsoft Office (Word, Excel, and Outlook in particular)
• Experience of working on confidential matters and the ability to exercise tact and discretion
• Ability to liaise effectively with multiple stakeholders from a range of cultural backgrounds and work collaboratively within a team physically dispersed across different locations

The role supports hybrid working: there is an expectation that the post-holder will work onsite at least one day per week. The role can be 3 full time days or spread across 4-5 days.

Please check the job description to gain a more detailed understanding of this post.

Sponsorship and Right To Work This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role.

Application Process

You will be required to upload a supporting statement (setting out how you meet the selection criteria), a curriculum vitae, and the names and contact details of two referees as part of your online application

The closing date for applications is 12.00 noon on Monday 5^th January 2026.

Applications received after the closing date cannot be accepted.

Interviews will take place in person on Wednesday 28^th January 2026.

Committed to equality and valuing diversity

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