Information and Data Management Officer (Records)

We are looking for someone to join our professional and friendly team to help us further the implementation of our Information Governance agenda. 

About the role

This is an opportunity for a records management professional to join the University to help us implement a new information governance framework.  This will underpin both best practice and our institutional culture around data quality and governance, information security and compliance, data protection, and management of records, information and data assets.

Reporting to the University Archivist and Records Manager and working closely with colleagues in a larger team of information governance professionals, you will contribute to the review and development of the University’s Record of Processing Activities (RoPA) and Records Retention Schedule. Working with information owners and stewards across the University to design and implement digital records management workflows you will help embed and sustain good institutional records and information management practice.

You will also be expected to develop and introduce reporting protocols and mechanisms to support institutional records audits.

About you

You will 

• be familiar with relevant UK legislation, be suitably qualified and have experience of working across an institution to develop and implement effective information and records management processes. 
• have excellent interpersonal and communication skills and be able to work collaboratively with colleagues, teams and stakeholders across the University to help embed an information governance framework that underpins best practice and culture. 
• need strong planning and organisational skills, be able to build effective working relationships and be capable of working independently with positivity and professionalism under pressure. 
• have expertise in records retention and disposal protocols, and a strong practical skillset in using tools such as the O365 suite, SharePoint, Teams, Purview and Preservica to design digital records management workflows, helping reach resolutions to issues that arise. 

We are keen to invest in developing your potential by providing training and professional development opportunities, including support for membership of professional bodies.

Further information

This is a fixed-term position for a period of 18 months

For an informal discussion about the role please contact Jason Harper, Head of Library Research Services  (jlh221@bath.ac.uk) or Lizzie Richmond, University Archivist and Records Manager (liser@bath.ac.uk). 

The Library is a signatory to the CILIP Green Libraries Manifesto. This means that we seek to contribute to the University’s sustainability goals by providing our services in a resource-efficient manner, seeking opportunities to minimise environmental impact and supporting sustainable practice.

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We're very proud to be a signatory of the Armed Forces Covenant. an accredited Disability Confident Leader; autism friendly university, committed to building disability confidence and supporting disabled staff. 

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