Event Co-ordinator x2

Hours: full time or part time hours considered up to a maximum of 36.5 hours per week.

Requests for flexible working options will be considered (subject to business need). 

Contract Type: 43193 is Fixed Term until 01 March 2027. 43194 is a Maternity Cover until 01 May 2027.

Reference: 

See current salary scales.

Expected Interview date: 26 and 27 March 2026. To be Confirmed.

Expected start date: 

43193 (Fixed-Term) will start as soon as possible; 43194 (Maternity-Cover) will start on 01 May 2026.

About the role

The UK Recruitment team is seeking an Event Co-ordinator to support the preparation and delivery of large-scale recruitment events such as Open Days, Undergraduate Visit Days, and a programme of virtual recruitment events.

In addition to working closely with a wide range of university teams to prepare the campus for welcoming prospective students, the postholder will plan and deliver a selection of key areas of work such as providing an opportunity for visitors to view student accommodation (show housing), producing high quality publications, and recruiting event staff and student ambassadors, allocating roles and briefing teams.

A key element of the role is to jointly lead on the university’s weekly campus tours. The postholder will be confident in preparing and delivering accurate and informative presentations and willing to deliver engaging walking tours of campus to prospective students and their guests. Co-ordinators are also responsible for predicting and securing student ambassador and show flat requirements for the coming year and accurately recording and reporting on visitor trends.

The role requires strong IT skills and either experience of using event applications, such as a Customer Relationship Management system, or a willingness to learn.

About you

You will be an experienced co-ordinator with strong event or project co-ordination skills and a commitment to delivering a high-quality visitor experience to our prospective students and their guests.

You will have excellent communication skills, with experience of working collaboratively with a wide range of internal stakeholders and external suppliers. During events, you will be confident in supervising a small team of university staff and student ambassadors on key areas of activity.

Highly organised and detail-focused, you will be comfortable working independently on routine event tasks and thrive when collaborating on projects and new initiatives alongside team colleagues.

About our Division

Please find further information regarding the division at Communications, Engagement and Advancement: University of Sussex.

Why work here

Find out more about our reward and benefits package.

Find out about our equality, diversity and inclusion.

Further Key Information

Please contact Daniella Salvage (d.m.salvage@sussex.ac.uk) for informal enquiries.

For full details and how to apply see our vacancies page.

The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.

Eligibility

Visa Sponsorship Queries: This role is not eligible for sponsorship under the Skilled Worker route.

The University requires that work undertaken for the University is performed in the UK.

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