Theme Administrator: NIHR Applied Research Collaboration (ARC) Thames Valley

Location: Department of Psychiatry, Warneford Hospital, Oxford OX3 7JX

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

The Department of Psychiatry is based on the Warneford Hospital site in Oxford – a friendly, welcoming place of work with an international reputation for excellence. The Department has a substantial research programme, with major funding from Medical Research Council (MRC), Wellcome Trust and National Institute for Health Research (NIHR) and provides highly rated medical training in psychiatry.  The Head of Department is Professor Belinda Lennox.

The TV ARC is based within the Department of Psychiatry at Oxford and the Thames Valley research ecosystem spans several boundaries between different care settings, commissioners and providers, and across the translational continuum. Our work is organised across three thematic areas- Start Well, Live Well, Age Well- along with five cross cutting themes: digital; health tech and data; community, social, and home care; knowledge mobilisation, implementation, and partnerships; research inclusion and health inequalities; planning and delivering social care.

About the Role

The post is funded until April 2031 and is based in the Department of Psychiatry at the Warneford Hospital.  

You will provide high quality administrative and operational support, typically across two to three themes within the TV ARC  programme. You will work closely with the theme manager and the theme leads, the post holder will lead everyday administrative functions (such a room and travel bookings) , enable effective research activity flows, and provide concise, accurate data for reporting and compliance processes. You will also assist with theme communication, overseeing research funding processes (including monitoring and reporting budgets), ensuring adherence to regulations, and escalate operational issues to aid risk based decision-making.

About You

You will have proven experience in administrative support roles, preferably within a research or academic setting with excellent attention to detail and a high level of accuracy in data entry and record keeping. You will have strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines. Experience of working on NIHR infrastructure funding (ie. BRC, CRF) and understanding of NHS and University financial infrastructures is desirable.

Diversity

Committed to equality and valuing diversity

Our active Psychiatry People and Culture teams  and initiatives including our values and behaviours framework, work to make the Department of Psychiatry as supportive, welcoming and inclusive as possible.

Application Process

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. Please see the University pages on the application process at https://www.jobs.ox.ac.uk/application-process

The closing date for applications is 31 March 2026

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