Academic and Admissions Officer

Hours: 35 hours per week

We’re looking for an organised, detail-focused and student-orientated Academic and Admissions Officer to join the Academic Office at St Antony’s College. This is a full-time role (35 hours per week), with a salary of £30,378 to 35,608 gross per year plus an annual Oxford weighting allowance of £1,730.

Reporting to the Academic Services Manager, you will support the full student lifecycle, with a particular focus on delivering the graduate admissions cycle and ensuring high-quality academic and student administration.

About the role

You will manage graduate admissions and contribute to on-course student administration, working as part of a small, collaborative team. You will ensure processes run smoothly, deadlines are met, and students and applicants receive a professional, consistent service.

Key responsibilities

Admissions and start of year

• Manage day-to-day graduate admissions processes
• Act as a key contact for admissions enquiries
• Process applications and record decisions accurately
• Prepare offer packs and support applicant communications
• Track offers, acceptances and withdrawals, producing reports
• Coordinate pre-arrival activity, enrolment and Welcome Week
• Support matriculation and maintain accurate student records
• Ensure UKVI compliance, including right-to-study checks
• Liaise with University teams and support scholarship administration

Student administration

• Respond to enquiries from applicants, students and graduands
• Prepare standard documentation (status letters, transcripts)
• Maintain accurate student records in line with data protection
• Support enrolment, examinations and graduation processes
• Contribute to student communications and website updates
• Assist with scholarships, grants and Academic Office projects

Some evening or weekend work is required during peak periods.

About you

Essential:

• Strong communication and customer service skills
• Excellent organisational skills and attention to detail
• Confidence working with data and advanced IT skills (including Excel)
• Ability to prioritise, work independently and remain calm under pressure
• Sound judgement and discretion with sensitive information
• Understanding of data protection requirements
• Flexible and team-focused approach

Desirable:

• Degree or equivalent experience
• Experience in Higher Education or student administration
• Experience using systems such as eVision or GSS
• Experience producing reports or management information

About St Antony’s College

St Antony’s is a vibrant, international graduate-only college of the University of Oxford, with a diverse community representing more than 70 countries. The College plays a leading role in interdisciplinary research and hosts a wide range of academic events.

Benefits

• 41 days’ annual leave (including bank holidays), with option to sell up to 5 days
• University of Oxford Staff Pension Scheme
• Free staff meals when working around lunch service
• Staff social events
• Travel schemes and on-site parking (subject to availability)
• University Card with access to Oxford facilities
• Retail discounts

How to apply

For more information and to apply, please click on the 'Apply' button above.  

Closing date:  9.00am Tuesday 14 April 2026                                                                                                    

Advert information