Departmental Administrator

The UK Data Archive is seeking a highly organised and service-focused Departmental Administrator to join our Business Strategy and Operations team on a part-time, job-share basis.

You will work in close partnership with an existing post-holder to ensure seamless day-to-day administrative support and continuity of service across the organisation. Working patterns and hours will be agreed between the successful candidate, the job-share partner, and the line manager to meet business needs.

You will provide high-quality administrative support to colleagues across the organisation, ensuring the smooth and efficient running of operations. Key responsibilities include:

• Coordinating staff business travel and related logistics.
• Managing calendars, meeting room bookings, and shared inboxes.
• Overseeing facilities requests and general office operations.
• Delivering a professional front-of-house and reception service as the first point of contact.
• Supporting HR and recruitment administration.
• Working collaboratively within the job-share arrangement to maintain consistent communication and service delivery.

This role could suit an individual who thrives in a dynamic environment, can manage multiple priorities effectively, and is committed to delivering excellent service.

You will bring:

• Proven experience working within a busy administrative environment supporting multiple business processes.
• Strong organisational skills with the ability to prioritise and manage competing demands.
• Excellent communication and interpersonal skills, with a customer-focused approach.
• Confidence using digital systems (e.g. calendars, databases, booking systems, online workflows).
• A proactive, flexible approach and strong attention to detail.

A full list of duties and applicant requirements can be found within the job pack.

This post is part-time (21.6 hours per week) and fixed-term until 31 March 2030 in the first instance.

This post involves access to Government systems, information or data and will be subject to the staff vetting process. Further information can be found in the job pack.

At the University of Essex, internationalism and diversity is central to who we are and what we do. We are committed to being a cosmopolitan, internationally oriented university that is welcoming to staff and students from all countries, faiths and backgrounds, where you can find the world in one place.

Please use the 'Apply' button to read further information about this role including the full job description and person specification which outlines the full duties, skills, qualifications and experience needed for this role. You will also find details of how to make your application here.

Our website http://www.essex.ac.uk contains more information about the University of Essex. If you have a disability and would like information in a different format, please email resourcing@essex.ac.uk.

Advert information