Procurement Manager (Estates)

The University of Warwick is a world-class institution, named University of the Year in the Midlands 2026, ranked in the top 10 of UK league tables, among Europe's top 20 universities, and 74th globally. We are seeking an experienced and enthusiastic Procurement Manager to join our established Procurement Services team. We will consider applicants from 1.0 FTE down to a minimum of 0.6 FTE.

The Role

You will manage a defined portfolio of spend focused on the Information and Digital category, developing procurement strategies that deliver best-value contracts and continuous improvement in support of the University's Procurement Strategy. Working closely with stakeholders, you will review supply chain solutions and implement optimum procurement arrangements reflecting operational contexts, regulatory compliance, and deadlines. You will also guide non-procurement staff and champion best practice across the University.

Category Focus

You will lead procurement across the University's Information and Digital spend portfolio, including software licensing, IT hardware, digital services, and technology infrastructure. Key activities include:

• Engaging with IT, Digital and academic stakeholders to translate requirements into effective procurement strategies.
• Navigating complex licensing, SaaS, and cloud procurement arrangements and managing associated contractual and commercial risks.
• Supporting compliance with data protection, cyber security, and other regulatory requirements embedded within technology contracts.
• Leveraging national and sector frameworks (e.g. JISC, Crown Commercial Service, Educause) to deliver value for money.
• Staying abreast of fast-moving technology markets to ensure access to innovative, competitive supply chain solutions.

Key Responsibilities

• Develop, implement and monitor category and project procurement strategies to achieve savings and KPIs across spend areas up to circa £10M p.a.
• Plan, lead and award procurement processes and framework agreements, ensuring compliance with the University's financial regulations, the Public Contracts Regulations and the Procurement Act 2023.
• Support stakeholders in developing tender specifications and market engagements.
• Lead negotiations to secure commercially optimum contracts, managing financial and legal risks including total cost, payment terms, liability and IPR.
• Manage ongoing contracts to ensure benefits realisation and strong supplier performance.
• Act as Procurement link to operational departments, building relationships internally and with other HEIs, funders and consortia.

About You

• Educated to degree level or equivalent professional experience, with strong numeracy and literacy.
• Demonstrable procurement experience with a track record of delivering strategies and savings.
• Strong category and supply chain management knowledge.
• Capable negotiator with solid contract management experience and commercial/legal risk awareness.
• Excellent communication, planning and stakeholder engagement skills.
• Confident in data analysis using P2P and corporate systems.
• Full MCIPS (Level 6), working towards it, or equivalent experience (ideal).
• Working knowledge of public sector procurement regulations (desirable).
• Experience or interest in technology procurement, including software, IT services, SaaS, or digital infrastructure.
• Understanding of the commercial and contractual challenges in technology procurement, such as licensing, data processing, and cyber security obligations.

Why Warwick?

• Competitive salary plus £5,000 p.a. non-pensionable market supplement.
• Generous annual leave and defined contribution pension.
• Hybrid working (up to 40% remote, typically Tuesdays and Fridays).
• Access to the Sports & Wellbeing Hub and Warwick Arts Centre.

Full details of the duties and selection criteria for this role can be found in the vacancy advert on the University of Warwick's jobs pages. You will be routed to this when you click on the 'Apply' button

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