Philanthropy Writing Coordinator

Location: Development and Alumni Engagement, University Offices, Wellington Square, Oxford OX1 2JD

Are you an organised coordinator who brings clarity to projects, keeps teams aligned, and ensures nothing falls through the cracks? Do you want your work to help secure funding that drives world-changing research and education?

Join our Development and Alumni Engagement team at the University of Oxford and play a key role in making that impact possible.

Contract: Full-time, Permanent (part-time applications considered, minimum 30 hours)

About Us

Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

Development and Alumni Engagement (DAE) is responsible for securing philanthropic support that enables the University’s teaching, research, and global impact. Working collaboratively across departments, DAE connects donors, alumni, and partners with meaningful opportunities to support our mission, through effective communication and engagement.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

This role is at the heart of a busy team, ensuring that projects are well organised, clearly tracked, and delivered on time. You will coordinate a portfolio of philanthropy-related projects, keeping everyone aligned on priorities, progress, and next steps.

You’ll manage workflows and systems (including tools such as SharePoint), track actions from briefing meetings, and ensure that information is up to date and accessible. Acting as a central point of coordination, you’ll help colleagues understand where projects stand and what’s needed to move them forward.

In this role, your coordination and organisation will directly support the work that enables research, scholarships, and ideas to thrive.

About You

• Experience coordinating projects or workflows in a professional environment
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Confidence using digital tools (e.g. Microsoft 365, Planner, SharePoint) and learning new systems
• Ability to work with a range of stakeholders and communicate clearly and effectively
• Comfortable gathering, structuring, and presenting information in a clear and accessible way

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Thursday 7 May 2026.

Interviews will take place in the week commencing 18 May 2026, and will be held face-to-face.

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