Exhibitions Loans Coordinator

Location: Weston Library, Broad Street, Oxford OX1 3BG
Hours: 30 hours per week (0.8 FTE)

About the role

You will coordinate the Bodleian Libraries’ programme of outgoing loans and touring exhibitions, as well as incoming loans for our exhibition programme. Working with curators, conservators, transport providers and partner organisations in the UK and internationally, you will manage all aspects of the loans process, from documentation and insurance through to transport, installation and display. 

You will also contribute to the development of loans procedures and help ensure the safe and successful movement of some of the Bodleian Libraries’ most significant collections.

This is a permanent part-time post, working 30 hours per week.

Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) check. 

About You

You will have experience of registration work within a library, archive, museum or gallery environment and knowledge of collections handling, transport and exhibition loans procedures. You will be highly organised, able to manage multiple priorities and confident working both independently and collaboratively. 

You will have excellent communication and negotiation skills, strong attention to detail and the ability to remain effective under pressure. Knowledge of Government Indemnity and commercial insurance is essential, as is proficiency in common IT packages and databases. A full UK driving licence and willingness to drive on University business are required.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Madeline Slaven, Head of Public Engagement, who can be contacted with enquiries relating to the role (madeline.slaven@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the GLAM Recruitment team (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (BST) on Friday 24 July 2026 can be considered. Interviews are expected to take place during week commencing 10 August in-person.

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