Senior Student Data Officer (HESA In-year Programme)

About the role:

Are you an experienced data professional looking to contribute to a sector-wide data transformation programme at a world-leading university? Do you enjoy working across teams to deliver solutions that are both technically robust and operationally effective?

As Senior Student Data Officer within Registry, you will play a central role in delivering the HESA in-year programme, from initial scoping through to implementation. Working with colleagues across the university, you will help embed sustainable solutions that ensure Imperial meets new statutory requirements while maintaining high-quality student data.

This is an exciting opportunity to contribute to a major sector milestone and shape how the university manages its data and processes.

What you’ll do

• Analyse, scope and document the technical and operational changes needed to meet HESA in-year requirements, including new regulatory functionality within the Student Records System (Banner).
• Implement solutions to address business process gaps and required mitigations.
• Work with stakeholders to ensure data collection and retention processes comply with HESA requirements.
• Monitor developments in the new regulatory functionalityand the HESA in-year programme, sharing relevant updates with stakeholders.
• Act as the university’s subject matter expert on HESA in-year requirements.
• Test systems, configurations and business processes to support reporting needs.
• Maintain clear documentation of business requirements, technical specifications and operational procedures.
• Deliver training on Ellucian Regulatory Management functionality and HESA requirements where needed.
• Promote awareness of the HESA in-year programme across Registry and the wider university.

What we are looking for:

We are looking for someone with strong technical expertise and the ability to build effective relationships with stakeholders across the university.

• Proven experience working with student data in an operational environment.
• The ability to interpret complex statutory requirements and apply them in an institutional setting.
• Strong analytical skills, including identifying issues, conducting research and recommending solutions.
• The ability to manage your workload effectively and prioritise competing demands.
• Confidence in learning new database systems and training others to use them.
• Flexibility and adaptability in a changing environment.
• An understanding of data privacy principles, especially when handling sensitive personal data.
• A collaborative and diplomatic approach, with confidence in managing stakeholder expectations.

Desirable: knowledge of student systems such as Banner or SITS.
Advantageous: experience with Alteryx, Power BI, Microsoft Fabric or other ETL tools.

What we can offer you:

• A chance to improve and streamline processes at a global top ten university.
• Opportunities to strengthen data quality and assurance using tools such as Alteryx and Power BI.
• A key role in helping Imperial meet an important statutory reporting milestone.
• Collaborative working across Registry, departments and ICT.
• For internal candidates, an excellent secondment opportunity to broaden technical and higher education expertise.
• A sector-leading salary and benefits package, including 41 days’ annual leave, generous pension schemes, flexible working, family leave, leisure facilities, a cycle-to-work scheme and season ticket loans.
• A diverse, inclusive and supportive working culture.

Further Information

This is a full-time, fixed-term contract until 31.07.2028 (35 hours per week), based at White City Campus with hybrid working available.

Candidates are required to complete an online application. CVs alone will not be considered.

Should you require any further details on the role, please contact: Jacqueline Lo, Head of Student Data at c.lo@imperial.ac.uk

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