Administrative Assistant

Location: Old Road Campus, Headington, Oxford, OX3 7LF

Salary: Standard Grade 5: £32,108 - £37,338 with a discretionary range to £40,514 p.a. (pro rata). This is inclusive of a pensionable Oxford University Weighting of £1,730 per year (pro rata)

We are seeking to appoint an Administrative Assistant to join the Epidemic Diseases Clinical Research Group (ERGO), led by Professor Sir Peter Horby. The ERGO Group is based within the Pandemic Sciences Institute and conducts internationally significant clinical research on epidemic and pandemic infections. Its portfolio includes clinical trial, observational studies, diagnostics and pathogenesis research. 

The ERGO Administrative Assistant is a new role providing high-quality administrative support across the ERGO group, with a particular focus on the PARTNERS trial. As the first point of contact for enquiries and visitors, you will play a key role in ensuring the smooth day-to-day running of the team by coordinating meetings and diaries, arranging UK and international travel, supporting the practical arrangements for new starters and visitors, including building access and induction schedules, and assisting with purchasing, finance and document approval processes.

Working closely with the wider administrative and trial teams, you will maintain accurate and confidential records, support collaboration across multiple partners and time zones, prepare meeting documentation and minutes, and ensure administrative processes are delivered efficiently and in line with university and departmental procedures. This varied role requires excellent organisational skills, attention to detail, discretion, and the ability to manage competing priorities while building effective working relationships with colleagues, visitors, and national and international collaborators to support the successful delivery of the group's research activities.

To be successful in this role, you will be educated to A-level standard or equivalent and have a strong administrative background. You will have experience of coordinating meetings, maintaining accurate records and supporting multiple activities simultaneously, alongside excellent communication and interpersonal skills that enable you to build effective relationships with a wide range of colleagues and external collaborators. You will be confident using Microsoft 365 applications and quick to learn new systems, with the judgement to resolve routine administrative matters independently while recognising when to seek advice.

Applications for this vacancy should be made online (via the ‘Apply’ button above) and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.

This position is offered full time on a fixed term contract until 31 October 2027 and is funded by the Wellcome Trust Fund, Gates Foundation, FCDO, UKRI.

Only applications received before 12 middays on Wednesday 12 August 2026 will be considered. Interviews for this post will take place on Thursday 3 September 2026. Please quote 187799 on all correspondence.

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