Clearing House Co-ordinator

Working Time: 60% Full time Equivalent

This role will be based on the University of Leeds main campus, with scope for it to be undertaken in a hybrid manner.   We are also open to discussing flexible working arrangements.

Do you have the organisational skills and operational oversight needed to manage a high-volume, national application service? Can you co-ordinate people, processes, and compliance requirements to ensure seamless delivery during peak periods? Are you an experienced administrator and team co-ordinator who thrives on improving systems, solving problems, and delivering excellent stakeholder service?

The Clearing House is a registered educational charity based within the Faculty of Medicine and Health at the University of Leeds. It provides a centralised application service for postgraduate clinical psychology programmes across Great Britain and has been operating for over 40 years.

Working in partnership with approximately 30 university-based clinical psychology programmes, the Clearing House delivers a high-volume, cyclical service, processing around 6,500 applications and 13,000 references annually. Delivery of the service during peak periods requires careful planning and co-ordination. The service operates within defined procedures and regulatory frameworks, with a cyclical peak between November and January requiring effective co-ordination of staff and resources. This includes additional working hours being offered to permanent staff, alongside the recruitment and supervision of temporary staff.

This role is responsible for the day-to-day operations of the Clearing House service, ensuring that administrative processes are delivered efficiently and in line with agreed policies and procedures. The postholder will oversee the work of staff, including temporary team members during peak periods, and co-ordinate workflows across key areas such as application processing, compliance, finance, and stakeholder engagement.

What we offer in return

• 26 days holiday plus approximately 16 Bank Holidays/days that the University is closed by custom (including Christmas) – that’s 42 days a year for full-time staff! (60% pro rata for this post).
• Generous pension scheme options plus life assurance.
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
• Access to on-site childcare, shopping discounts and travel schemes are also available.

And much more! 

This role is not eligible for Skilled Worker visa sponsorship. Information on other visa options is available at: https://www.gov.uk/browse/visas-immigration/work-visas

To explore the post further or for any queries you may have, please contact: 

Sarah Newman

Clearing House Manager

s.h.newman@leeds.ac.uk

Further Details:
Candidate Brief

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