Executive Assistant (2 x posts available)

The role

The School of Biochemistry and Biomedical Sciences is seeking two full-time Executives Assistant to join our busy, friendly school team.

You will join a small executive team responsible for day-to-day support of school activities and will likely be involved in engaging student ambassadors, supporting induction of new staff and managing staff communications amongst other tasks.

The Executive Assistant supports senior members of the school in diary management, school activities and events and will need to exhibit tact, discretion and maintain a high level of confidentiality as well as excellent customer service skills.

Independence and initiative will be required to react to changing priorities and work circumstances, with scope to make decisions within your own remit. You will organise your own day-to-day workload to meet objectives.  

You will need knowledge of a range of IT systems and ideally have experience of university processes to proactively support the school and our academic and executive team colleagues. 

This is an exciting time to join the school as we embark on our first year as a the newly formed School of Biochemistry and Biomedical Sciences.

Please note that this role is a fixed term position with a current end date of December 2026. Interviews dates are to be confirmed but likely to fall in early September.

What will you be doing?

• Providing complex diary management and support for senior school academic staff. 
• Supporting school activities, for example, recruitment, induction, and office moves. 
• Helping to draft school communications, including weekly online bulletins.  
• Servicing committee meetings. 
• Coordinating honorary and associate staff
• Organising events and assisting with staff recruitment processes both online and in person. 
• Updating webpages and creating web content.  
• Proactively seeking to improve school processes and keep resources up to date. 

You should apply if

• You have excellent organisational, customer service, and written and verbal communication skills. 
• You can complete tasks to a high level of accuracy. 
• You are flexible and a good team player, as well as being able to work independently and show initiative. 
• You should have a passion for working collaboratively and thrive on working in partnership with a broad range of colleagues.
• You can work in a busy, positive environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes. 
• You are experienced in using a range of IT systems and are able to adapt to new systems and processes quickly. 
• You have good digital communication skills and experience of updating and creating web content.

Additional information

Contract type: Fixed term contract (available until 31/12/2026)

This advert will close at 23:59 UK time on Monday 17th August 2026

For informal queries please contact:

Lily Golden (lily.golden@bristol.ac.uk) - Executive Administration Manager

Jane Fitzwalter (lily.golden@bristol.ac.uk) - Head of Operations

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