Divisional Administrator

About the role

This is an exciting opportunity for a proactive support professional with an interest in the Higher Education sector, to play an important role at one of the world’s leading universities.

What you would be doing

As our Divisional Administrator, you’ll provide an outstanding and proactive operational and administrative support function to the Division of the University Secretary. This will involve ensuring that operational and administrative processes are in place to share information, files, processes, templates and know-how across the Division’s teams to enable them to work more effectively but also more widely, including with other University teams and individuals. The post holder must develop strong collaborative working relationships with members of the Division.

What we are looking for

• A minimum of A-level education or equivalent experience;
• Experience of working effectively within a team;
• Experience of taking accurate notes at meetings;
• Experience of managing, setting up and maintaining administrative systems and processes and keeping accurate records;
• Good working knowledge of Microsoft IT systems (Teams, Excel, Word, Power BI);
• Ability to respond to changing priorities and plan workload;
• Excellent organisational skills and structured approach to work, and ability to work to deadlines;
• Ability to provide advice and information to stakeholders.

A full list of essential and desirable criteria can be found in the Job Description and Person Specification.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

If you require any further details on the role please contact Legal and Regulatory Affairs Operations Officer, Kyle Yearwood on k.yearwood@imperial.ac.uk

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

Available documents

• download: Employee Benefits Booklet - V.2026.pdf
• download: Divisional Administrator -Job Description.pdf

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