Research Secretary

The role

The post holder will provide clerical and administrative support to the Cleft Collective research study within Bristol Dental School for seven hours a week. They will be required to support the administrative processes such as collating study materials, scanning and verifying data and supporting the Cleft Collective team in other administrative duties. 

What will you be doing?

• Prepare and distribute materials (such as questionnaires, consent forms, newsletters and reminders) any other study-related correspondence via the appropriate method.
• Enter data from questionnaires, records and other sources onto Excel and other required databases. Verify incoming participant data.
• Help with the preparation of research reports for the funders of The Cleft Collective
• Use relevant method of communication to contact practices to request information relating to the study maintaining a constant awareness and observance of confidentiality issues, consent and GDPR requirements.
• Respond to participant enquiries received via telephone, email or post under the supervision of more senior colleagues.
• Maintain efficient office systems and perform a range of general office duties that include answering the telephone, photocopying, filing and updating the contact database with new details efficiently and effectively.
• Maintain and regulate stationery stocks and other consumables.
• Organise meetings e.g. book rooms, arrange catering and take minutes.
• Update research web pages under supervision and update project social media pages. 

You should apply if

You have:

• Experience of working in an administrative role
• Experience of working in higher education
• Experience of Microsoft Office software, Word/Excel/Outlook
• Ability to prioritise and manage own workload in a busy environment, working to tight deadlines
• Understanding of Data Protection Act and Freedom of Information Act and ability to work with confidential data
• Excellent verbal and written communications skills
• Proven ability to work flexibly as part of a team
• Evidence of initiative and organisations skill

Additional information

Contract type: Fixed term until 20/09/2027

Work pattern: Part time - 7 hours per week

Shift pattern: Across one or two days per week

This advert will close at 23:59 UK time on: Sunday 20th September

For informal queries please contact:

Kerry Humphries (Research Project Officer) 0117 3314039 or k.humphries@bristol.ac.uk and

Rhiannon Bennett (Research Project Officer) 0117 3310025 or rhiannon.bennett@bristol.ac.uk

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.

Available documents

• Further Particulars - DREI.pdf
• Job Description - Research Secretary.pdf

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