DAMS Ingest Assistant

Location: Imaging Services, Weston Library, Broad Street, Oxford OX1 3BG
Hours: Part time, 21 hours per week (0.525 FTE)
Contract type: Fixed-term for 18 months

About the Role

You will join Imaging Services within the Bodleian Libraries, which provides digital imaging services for material from the Libraries’ collections, supporting research as well as project and customer orders for the local and international community.

You will play a key role in ingesting digital content created by Imaging Services into Portfolio, its Digital Asset Management System. Working with images of rare books and manuscripts, maps and modern archival material, you will audit and assess images and their technical metadata, undertake any necessary image renaming or processing, and use digitisation workflow tools to ingest images and metadata into the repository.

This is a fixed-term post for 18 months, working part time for 21 hours per week (0.8 FTE). The anticipated working pattern is across three days, with the exact hours and days to be agreed.

About You

You will be highly computer literate, with experience of common software applications such as Microsoft Word, Excel, Outlook and Adobe Acrobat, together with the ability to learn specialist software quickly. You will have experience of entering, updating and managing data where consistent formatting and classification rules apply, and excellent attention to detail, particularly when carrying out accurate and efficient data entry.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to Apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Elaine Anstee, Head of Imaging Services, who can be contacted with enquiries relating to the role (elaine.anstee@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday BST on Tuesday 6 October 2026 can be considered. Interviews are expected to take place on Thursday 22 and Friday 23 October 2026.

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