Admissions Operations Coordinator

Location: Wellington Square, Oxford, OX1 2JD

Are you an experienced Admissions Operations Coordinator looking to make a meaningful impact? Join our Undergraduate Admissions and Outreach team at the University of Oxford and make a difference within a globally renowned institution.

About Us

Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future in an inspiring environment that promotes excellence. You’ll contribute to an organisation delivering ground-breaking research that tackles global challenges and join a diverse, inclusive community that champions your wellbeing, development, and aspirations.

The Undergraduate Admissions and Outreach Department invites applications for the post of Admissions Operations Coordinator. This key role sits within a team of five, as part of around 50 staff across Undergraduate Admissions and Outreach.

What We Offer

Working at the University of Oxford offers several exclusive benefits, including:

• 38 days of annual leave (inclusive of public holidays), with the option to purchase up to 10 extra days and additional leave after long service.
• Generous family leave, including up to 26 weeks of full-pay maternity and adoption leave and 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including cycle loans, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

This is a pivotal systems and data-focused role supporting the operational delivery of undergraduate admissions. Oxford uses two main systems for undergraduate applications: Tribal SITS/eVision and an in-house database built on Microsoft Dynamics, the Admissions Decisions Support System (ADSS).

Working closely with the Head of Admissions Operations and other team members, you will help ensure the accuracy and reliability of applications data shared across colleges and departments and externally with UCAS. You will also support bespoke application processes and work with stakeholders and senior committees to improve undergraduate admissions operations and policy.

You will contribute to the wider work of the Admissions Operations team, including managing user queries from frequently asked questions to complex technical issues and sharing responsibility for the use of SITS/eVision. The team’s work also includes liaison with UCAS and other universities, internal meetings with colleges and departments, and projects such as admissions tests, statistics, and maintaining the online Admissions Handbook.

The team’s work is often technical and requires advanced data manipulation skills alongside the ability to solve problems relating to data and systems.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Wednesday 11 November.

Interviews will take place on Monday 23 November and will be held face-to-face.

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