Executive Assistant to Senior Academics OVG

Location: Oxford Vaccine Group, CCVTM, Churchill Hospital, Oxford

About the role

We have an exciting opportunity to join the Oxford Vaccine Group in the Department of Paediatrics as our Executive Assistant to the Senior Academics.

You will play an important role by providing high-level administrative and long-term planning support to senior members of staff, including responsibility for a range of processes, providing advice, and managing administrative functions across OVG.

You will be responsible for providing; high-level diary management and support to senior members of staff, short-term project and events management and provide effective support through great communication and organisational skills. 

You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. The Oxford Vaccine Group is a world-leading academic research group conducting clinical and translational studies to advance vaccine development working with a diverse portfolio funded by industry, government and charitable organisations. 

This position is offered full-time on a permanent basis. 

About the department

The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training courses to support their professional development. For staff on work visas, we also offer financial assistance towards visa renewal fees. 

Please visit our website to find out more about the Department.

About you

You will be educated to degree level or have equivalent experience and be self-motivated, organised, a great communicator, effective in building relationships and be able to use your own initiative in decision-making. You are expected to possess detailed knowledge of departmental and university-wide policies and to disseminate this to members of the research group. You will handle a demanding and varied workload, be able to deal with complex information and work with a considerable level of autonomy. You will have highly effective verbal and written communication skills with all levels of staff and an ability to operate effectively in a demanding and fast-paced research environment.

Application Process

You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement.

Only online applications received before 12.00 midday on 2 November 2026 will be considered. Interviews will be held as soon as possible thereafter.

Line managers wanting to discuss a recruitment can book a meeting with us here. Some queries may be answered by reviewing the HR intranet pages. Please note, job applicants can reach out via email to request a meeting if required.

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