Education Coordinator: CLiP Assessments

Location: Craven Street with opportunity for hybrid working (see job profile for details)

Job level: Level H – Coordinator

Working hours: 9am to 5pm, Monday to Friday 

The College of Optometrists is the professional body for optometry. It provides assessments for trainees to the profession and delivers the guidance and development to ensure optometrists provide the best possible care. We promote excellence through the College’s affixes, by building the evidence base for optometry, and raising awareness of the profession with the public, commissioners, and healthcare professionals. 

We are looking for an Education Coordinator (CLiP Assessments) who will join our busy CLiP team. This role will provide support for students undertaking the Clinical Learning in Practice placement as part of their university degree. In particular, the role will be supporting the booking of assessment visits across the UK for students and assessors; liaising with our mystery patient agency and supporting assessment visits for Scheme for Registration students. Using the CRM and a specially designed portal, the Education Co-ordinator will be expected to ensure good data management in line with GDPR; provide accurate data for both College colleagues and the UKVI.  They will respond to queries from staff and trainees; as well as provide administrative support for work based administration. The role holder will be a main contact for key external stakeholders of the College and will be responsible for delivering a responsive, accurate service to them. 

The Clinical Learning in Practice placements play an important part of the route to qualification for future Optometrists and the role holder will be significantly involved in the administration of the key aspects of the student life cycle. They will support the delivery of an outstanding student experience which meets the learning needs of our students. 

Reporting to the Scheme for Registration Manager, the role holder will be responsible for:

• Coordinating and arranging CLiP assessments and ensuring all parties receive email confirmations and required information.
• Ensure CLiP assessments for students with reasonable adjustments are organised appropriately.
• Communicating with and resolving queries related to CLiP assessments from assessors, employers, universities, and students.
• Managing the CLiP Portal to the benefit of assessors, employers, and students, including the management of assessment rounds, assessment allocations, and user accounts.
• Work with our mystery patient agency to ensure that suitable patients are available for each assessment visit.
• Working with the Head of Curriculum Development and the software developer to review CLiP Portal functionality and processes.
• Supporting colleagues with broader Scheme for Registration duties as may be required.
• Adhering to the General Data Protection Regulations (GDPR) and rules and guidance governing Scheme for Registration. Handling any other duties or tasks as directed by Scheme for Registration Manager, Deputy Director or Director of Education. 

Successful candidates would need to demonstrate the following skills, experience and knowledge:

• Experience of working within an education environment.
• Data management, analysis, and reporting, with excellent attention to detail
• The ability to maintain information to a high standard of accuracy and completeness.
• Excellent written and verbal communication skills, with the ability to produce accurate written materials and provide clear verbal explanations
• Experience of Microsoft Dynamics or similar CRM, web-based tools and a competent user of IT with the ability to use Word, Excel and Adobe.
• The ability to communicate with and collaborate with people from a diverse range of cultural, educational and professional backgrounds.
• Excellent verbal and written English language communication skills.
• Excellent interpersonal skills, ability to develop and maintain effective working relationships with all stakeholders.
• Ability to contribute as a team player with good sense of humour.
• Good organisational and administrative skills, with the ability to meet deadlines. 

A copy of the full job description summarising the key activities and full list of essential requirements can be downloaded from the website. In return, we offer a variety of benefits including a generous pension plan, life assurance and a health care cash plan. The College has a TOIL policy and provides time off for events taking place during the evening and weekends. There is also potential to progress to a range maximum of £39,588 under our performance based/market driven incremental scheme. 

To apply for the position, please send your CV and a cover letter no later than the closing date below clearly demonstrating how you meet the requirements of the role via the 'Apply' button above (E: jobs@college-optometrists.org) 

Application deadline: 2 November 2026 5pm

Interview date: 9 November 2026, in person where possible 

Equality and inclusion

We invite all applicants to complete our voluntary Equality, Diversity and Inclusion monitoring survey to help us understand and improve the diversity of our recruitment. Your responses will be used for monitoring purposes only and will not be shared with recruiting managers or used in selection decisions.

The College is committed to providing equal opportunities in employment and to avoiding unlawful discrimination. We welcome applications from people of all backgrounds, valuing the differences that a diverse workforce brings to the organisation. In support of this we follow a fair recruitment process in which shortlisting and other recruitment decisions are made on the basis of skills, competencies and experience demonstrated in the application and interview process. 

If you require a reasonable adjustment to be made to support your application due to a disability or other condition, please let us know. 

Additional Information

• Typical working hours at the College are 9 am to 5 pm (7 hours, excluding lunch) working five days a week. We operate a flexible working window from 8 am to 6 pm where you can vary your start and end time (working a 7 hour day). This role is flexible and can be worked over a variety of working patterns.
• We also offer hybrid working (a mixture of home and office working). Typically College staff will work around 20 - 40% of their time at the workplace (whether this is the office at Craven St, or a face to face meeting, exam or event at another business related site or organisation) per week.