Senior Assistant Registrar (Planning)

Location: You will be based in Wellington Square, Oxford OX1, 2JH for a minimum of two days per week, with the ability to work remotely when meetings are not scheduled to be held in person.  

Closing Date & Time: 12 noon 25 November

Interview Date:  Week commencing 7 December  

About the role

The Senior Assistant Registrar (Planning) role provides an opportunity for an individual to come and join the governance team at the University of Oxford following the promotion of the current postholder. This role occupies a critical position at the centre of strategic and student number planning, as well as resource allocation across the University as the secretary to the Planning and Resource Allocation Committee (PRAC). They ensure that decision making is both robust and compliant with University governance structures, providing a customer focused, responsive service to a range of stakeholders. 

The postholder will work closely with the Pro-Vice-Chancellor (Planning and Resources) who chairs PRAC and other resource related committees and is required to work collaboratively with other members of PACS and senior staff across the University, including Pro Vice Chancellors (PVCs), Heads of Division, Heads of Colleges, and senior members of the University’s administration. 

The governance team sits within the Planning and Council Secretariat (PACS). It supports the University Council and a large number of the University’s committees, as well as providing direct support to senior University officers to develop policy, facilitate decision making and help deliver the institution’s strategic priorities. The wider PACS department oversees central planning policy, supports academic divisions with budgeting and resource allocation through data analysis, provides project and service improvement support, and administers the University’s trust funds. 

The postholder will be expected to contribute to broader departmental objectives and play a leadership role in the department, including as a member of the PACS wider leadership group. PACS aims to promote a positive and supportive working environment, with knowledgeable professionals who are collegiate in their approach. A monthly ‘Professional Development Club’ is utilised by a number of the team to develop their own skills and mentor others within the team. 

The department has adopted hybrid working. Teams are expected to spend two days a week in the office, although this is applied flexibly.  The anchor day for the governance team is currently a Wednesday; in-person PRAC meetings are held on a Tuesday. 

About You

You will enjoy working within a fast paced, deadline driven environment and will be used to dealing with the nuances of complex decision making. You will work collaboratively with academic and administrative staff across the University, whilst also working independently – taking the lead in policy development and exercising sound judgement in the implementation of plans and procedures.  

Application Process

Applicants required to upload a curriculum vitae, a supporting statement setting out how you meet the selection criteria, and the contact details of two referees as part of your online application. 

When you write your supporting statement make sure that you refer to the job specification and the selection criteria evidencing your individual role in any project or initiative. We are looking for individuals who can demonstrate a range of skills and evidence their adaptability. 

If you would like an informal discussion please contact the Head of Governance, Lara McCarthy on lara.mccarthy@admin.ox.ac.uk or the Head of Planning on Kristoffer.Tiffen@admin.ox.ac.uk

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