Project Coordinator (Operations)

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

The Role
Newcastle University is seeking an outstanding Project Coordinator to coordinate the operational functions of two significant regional partnerships: the North East Uni Connect Programme (NEUCP) and Access Universities for North East England (Access UNEE). Together, these partnerships bring universities, colleges, schools and strategic stakeholders together to improve educational outcomes, reduce inequalities and support progression to higher education across the North East.

The role will focus on ensuring that all operational systems, processes and requirements that underpin programme delivery are effectively managed. This includes responsibility for data collection, financial processes, governance, compliance and administrative coordination across the two partnerships.

What You'll Be Doing
In this role, you will:

Coordinate day-to-day operational support and systems to enable effective delivery of partnership programmes.

• Oversee operational functions including finance, data management, governance and administration.
• Lead partnership-wide data collection processes, ensuring accurate, timely and complete submissions.
• Manage the administration and quality assurance of operational systems, databases and records, including HEAT.
• Ensure compliance with GDPR, data governance requirements, data sharing agreements and programme policies.
• Coordinate financial processes, including expenditure monitoring, payments, claims and financial reporting requirements.
• Support budget management by providing accurate financial information and monitoring partner compliance with financial requirements.
• Coordinate governance, audit and assurance activities, maintaining accurate documentation and records.
• Monitor compliance with operational processes and programme requirements, identifying and addressing risks or issues.
• Line manage and develop Project Assistants, ensuring workloads, priorities and performance expectations are effectively managed.
• Act as a key operational contact for partner organisations, providing guidance on processes, compliance requirements and deadlines.
• Plan and coordinate operational cycles, monitoring progress against milestones and implementing process improvements.
• Provide operational support, assurance and management information to support programme planning, reporting and decision-making.

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