Support Services Finance and Administration Assistant

Location: Estates Services, Central Oxford / Hybrid

The University’s Estates Services Division is planning to appoint a motivated, flexible and conscientious individual to the permanent, full-time post of Support Services Finance and Administration Assistant.

Location: Central Oxford / Hybrid
Salary: Grade 4, £28,971 - £32,716 per annum
Contract: Full Time (36.5 hours), Permanent

About Us

Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world's leading university for eleven consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

Estates Services manages approximately 450 buildings, creating safe, sustainable and effective environments that support the University's teaching, research and wider activities.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

This role presents an exciting opportunity to gain experience of working in an active support function within one of the world’s leading universities and combines finance and administrative tasks within the Support Services area of Estates Services.

The post holder is responsible for processing financial work and supporting sections within the department with administrative work.

Primary duties will be to help oversee Oracle finance activity for Support Services functions, processing month-end journals and invoices to ensure accounts are accurate and up-to-date, helping to investigate queries and various other administrative activities.

The post holder will be required to work with other colleagues in Facilities Management, wider Estates Services Division and other stakeholders across the collegiate university as well as external parties. 

About You

You will bring:

• A-level qualifications or equivalent, including a numerate subject.
• Experience working in a busy environment.
• Good financial literacy and IT skills.
• Strong organisational skills, with the ability to prioritise competing deadlines.
• Good communication skills and a commitment to customer service.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Wednesday 18 November 2026.

Interviews will take place on Wednesday 25 November 2026, and will be held face-to-face.

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