Acquisitions Coordinator

Location: Osney One Building, Osney Mead, Oxford OX2 0EW

Hours: Full time (36.5 hours per week)

Contract type: Permanent

About the role

You will play a key role in supporting the acquisition of books and serials for the Bodleian Libraries, helping to ensure that materials are ordered, received, processed and made available to readers efficiently.

You will coordinate day-to-day acquisitions workflows, provide guidance and support to Acquisitions Senior Assistants, and help ensure that service targets and deadlines are met. You will oversee and contribute to a range of activities, including ordering and receipting print materials, processing invoices and donations, resolving supplier queries and maintaining accurate records on the Integrated Library System. You will also liaise with colleagues across the Bodleian Libraries and suppliers worldwide, supporting the effective delivery of acquisitions services.

This is a permanent, full-time position, working 36.5 hours per week.

About You

You will have experience of coaching or mentoring, together with excellent interpersonal and communication skills and the ability to work effectively with people across different teams. You will be highly organised, with strong time management skills and the ability to prioritise competing demands, meet deadlines and adapt flexibly to changing workloads. You will have strong numeracy skills and excellent attention to detail when working with bibliographic and financial information. You will also have knowledge of acquisitions-related systems and the ability to learn specialist software.

Experience of working in an academic library, publishing or the book trade would be advantageous, as would knowledge of Integrated Library Systems, particularly Alma. Additional language skills, especially Slavonic languages would also be welcomed.

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered.

The Chair of this recruitment panel will be Ann Evans, Acquisitions Manager, who can be contacted with enquiries relating to the role (ann.evans@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (GMT) on Monday 23^rd November 2026 can be considered. Interviews are expected to take place on Wednesday 9^th December 2026

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